Post Award Specialist

Job description

DescriptionUniversity of Colorado | CU Anschutz Medical Campus
School of Medicine, Department of Emergency Medicine 
Post Award Specialist Research Services Program Manager
Position #00740071– Requisition #19611

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Emergency Medicine has an opening for a full-time University Staff (unclassified) Post Award Specialist position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. 

Nature of Work
The University of Colorado Denver | Anschutz Medical Campus is currently seeking applications for a Grants/Contracts Program Manager. This is a full-time, University Staff (non-classified) position, will be responsible for managing the administration of grants and management of regulatory processes involving grants and contracts for the Department of Emergency Medicine.). 

Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting. 

Professional Field

Administration, Research

Supervision Received

This position will report directly to the Assistant Director of Finance and Administration.

Supervisory Authority

Oversee Preaward activity

Examples of Work Performed

  • Manages the grant and contract operations of the Department of Emergency Medicine, including CARE Innovation Center contracts.
  • Develops and implements strategic objectives that will promote the growth and advancement of the Department and University, while also ensuring compliance with University, CU Medicine and State guidelines. 
  • Leads the development of Department grants/contracts polices in order to ensure compliance with University, CU Medicine and State guidelines.
  • Ensures budget projections accurately reflect the grant activities of the Department and prepares budget/reporting tools for internal and external constituents.
  • Responsible for budget preparation, construction, forecasting, financial planning and analysis, and process improvement within the scope of grants and contracts.
  • Prepares regular financial reporting for Department leadership.
  • Manage all service agreements in the department.  Reviews agreements for cost effectiveness and develops budgets to ensure cost reimbursement exceeds costs for all agreement. Negotiates with sponsors for budget consideration.
  • Partners with key faculty and assists with budgeting for new grants and contracts.
  • Partners with the Vice Chair of Finance and Administration or designee in order to prepare, review and approve budgets.
  • Prepares periodic reports for the advising chair, Vice Chair of Finance and Administration and SOM related to the status of department grants and awards.
  • Acts as a backup for proposal development as part of pre- and post-award activities.
  • Develops and manages a contract requesting process in the department and determines the administrative cost for each contract utilizing managerial accounting techniques.
  • Creation and implementation of internal reporting mechanisms to track and manage grant and CARE Innovation Center contract activity.
  • Manage and assist with grant application submission (paper and electronic) and CARE Innovation Center contract agreements.
  • Review monthly accounting activity on all sponsored project accounts ensuring compliance with internal and external policies.
  • Research and reconcile discrepancies on accounts
  • Policy and infrastructure development in collaboration with Vice Chair of Finance and Administration and Vice Chair for Research.
  • Ensure propriety of transactions involving payroll transfers and journal entries.
  • Create customized monthly reports that concisely itemize, interpret, and compare expenditures to budget.
  • Manage funding distribution, payroll transfers, etc. for research faculty and research assistants.
  • Review of CARE Innovation Center contracts; obtain appropriate legal review from University Counsel, CU Medicine or the Office of Grants and Contracts, as appropriate.
  • Performs other duties as assigned.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
Salary is negotiable and commensurate with skills and experience.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

QualificationsMinimum Qualifications:

  • Bachelor’s degree from an accredited college or university in accounting, business administration, finance, or other closely related field.
  • Four years of experience in contract management, grants management and/or financial management. 
Substitution: Relevant experience may substitute for the degree on a year-for-year basis, but not for the specific experience.

Preferred Qualifications

  • Master’s degree from an accredited college or university in business, accounting, or a related field.
  • Experience working with Microsoft Office Products, including: Word, Access, Outlook, and Excel.
  • Experience with fund accounting.
  • Experience working with standard accounting policies and procedures.
  • Higher education accounting experience.
  • Higher education budget management, modeling and forecasting experience.
  • Experience with managing post award activities 
Competencies/Knowledge, Skills, and Abilities:

  • Ability to work with a diverse group and competing interests.
  • Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department. 
  • Knowledge of standard accounting practices.
  • Knowledge of fund accounting.
  • Excellent interpersonal skills and the ability to communicate effectively, in both written and verbal format, with a variety of people, including faculty and administrators, staff and affiliates. 
  • Ability to work independently, exercise sound judgment, identify and set priorities for self and others, and meet deadlines in a fast-paced work environment. 
  • Excellent time management and organization skills.
  • Ability to effectively explain processes and procedures.
  • Strong analytical skills.
  • Excellent attention to detail.
  • Ability to represent the University in a professional manner with tact and diplomacy.
  • Strong commitment to the team approach.
  • Ability to understand complex systems and guide other personnel with regard to their use.
  • Demonstrate professionalism, strong work ethic and commitment to high standards.
  • Strong financial management and the ability to manage funds from a variety of sources.
  • Solid understanding of budget development and management.
  • Ability to evaluate, analyze and interpret vast amounts of data, recommend solutions and implement the preferred course of action. 
  • High degree of technical skills in fiscal management, and knowledge of accounting and business practices, including accounting software packages.  
  • Knowledge of various CU, CU Medicine, UCH and University policies, rules and regulations pertaining to financial matters.

Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Nov 19, 2020
Unposting Date: Ongoing




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Job No:
Posted: 11/20/2020
Application Due: 2/18/2021
Work Type: