Administrative Coordinator

Job description

DescriptionUniversity of Colorado Denver Anschutz Medical Campus
School of Medicine/Department of Medicine/Division of Pulmonary Sciences & Critical Care
Administrative Assistant III (Administrative Coordinator)
Position #00729487, Req #19607

* Applications are accepted electronically ONLY at *

The University of Colorado l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds

The Division of Pulmonary Sciences & Critical Care Medicine has an opening for a full-time University Staff (unclassified) Administrative Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. 

Job Summary

This class describes the fourth administrative assistant level. Positions in this level have the authority to design and implement, without prior approval, the general office and administrative operations to accomplish the unit's work. Work includes, but is not limited to, deciding what operations will be performed and how processes will be implemented; creating and revising office procedures and writing office procedure manuals, designing forms; establishing general office record systems and resource libraries, including content of files and publications, coding and maintenance schemes, circulation and retrieval, production, access, and disposal; compiling and formatting the content for program materials, such as annual reports and newsletters; accounting for the unit’s allotted funds by authorizing (signing) operating expenditures for such things as office supplies, calculating estimated office operating expenses for the annual budget request; and, designing the physical layout of the unit’s work area. Some positions in this class may function as work leaders who are partially accountable for the work product of at least two full-time equivalent positions. The position must have excellent organization, time management, communications skills, and be detailed oriented. 

Nature of Work
The Division of Pulmonary Sciences and Critical Care Medicine has an exciting opportunity to join our administrative team.  This full-time, University Staff (non-classified) position will provide varied administrative support to faculty in the division under the supervision of the Division Administrator.   

Examples of Work Performed

  • Plan and facilitate events for guest speakers, retreats, recruitment candidates, and division official functions including applicable travel and expense reconciliation.
  • Act as the liaison for facilities, cell phones, land line phone requests and pager malfunctions.
  • Purchase and track supplies, faculty renewals, registrations and business cards.
  • Responsible for expense reimbursements for division faculty and staff by creating and/or assisting with the creation of expense reports to reconcile charges on procurement cards and submit reimbursement requests through Concur.
  • Coordinates with the Procurement Office as necessary
  • Assist Finance & Accounting Professionals with document management and other tasks as necessary
  • Assist faculty with tracking of Continuing Medical Education (CME) activities and educational outreach
  • Arranges meetings/coordinate calendars for assigned faculty; disseminate as necessary minutes and agendas
  • Update Amion with attending schedule (including updates to SharePoint calendar) and provide Out of Office Coverage for faculty
  • Performs other administrative and office management duties as required
Salary and Benefits:

The salary range for this positions begins at $43,188, and is commensurate with skills and experience. 

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator:

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] 

The University of Colorado | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

QualificationsMinimum Qualifications

  • Three years of experience in an occupational field related to the work assigned to the position.
    • Substitution: Appropriate education will substitute for the required experience on a year-for-year basis.
Applicants must meet minimum qualifications at the time of hire. 

Preferred Qualifications

  • Bachelor’s degree (or higher degree) in business, finance, accounting, HR or related field
  • At least two (2) years of experience at an academic institution.
  • Experience with University of Colorado finance systems (i.e. Concur, Marketplace)
  • Experience with booking travel arrangements (airfare, hotel, rental cars, etc).

  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Job Category: Administrative Support and Related
Primary Location: Aurora
Schedule: Full-time
Posting Date: Nov 19, 2020
Unposting Date: Nov 23, 2020, 11:59:00 PM




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Job No:
Posted: 11/20/2020
Application Due: 2/18/2021
Work Type: