Stacks Manager

Job description

Posting Number:


Working Title:

Stacks Manager


Libraries-Access Services

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department:

The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: Information about Athens:

College/Unit/Department website:

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F; 8 hrs/day; some evening and weekend work may be required

Advertised Salary:


Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Administrative Support Manager/Supervisor



Job Family:




Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications:

Bachelor’s degree AND five years related progressively responsible library experience which includes two years of supervisory or management experience; OR seven years progressively responsible library, archives, information center or related work experience which includes one year of supervisory or management experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Supervisory experience, including training personnel for the performance of routine duties and planning and organizing the work of others.

Experience working in a large academic library

Valid Georgia driver’s license

Position Summary:

The Stacks Manager is responsible to the Head of the Access Services Department for managing the stacks maintenance for the Main Library, Science Library, and the off-campus storage facility (the Repository). This includes training, scheduling, and supervising 3 full-time staff, and a large student assistant workforce; supervising the shelving of library materials; and determining work priorities for a labor intensive and complex library unit that spans three locations. Serves as a resource for the Curriculum Materials Library, Music Library, and Art Library in regard to their stacks management. Work is performed independently, subject to periodic review, and involves the use of discretionary judgment and acceptance of considerable responsibility. Weekend work.

Knowledge, Skills, Abilities and/or Competencies:

Ability to plan, organize and supervise the work of others;
Ability to establish and maintain effective working relationships;
Ability to perform tasks accurately with close attention to detail;
Excellent written and verbal communication skills;
Familiarity with automated library systems, database software, and Microsoft Office;
Ability to safely perform light construction of various shelving systems.

Physical Demands:

Position entails lifting boxes weighing approximately 35 pounds each.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Oversees the accurate, efficient shelving and availability of materials for patrons as well as assisting patrons in the location of materials at the Main and Science Libraries and Repository to ensure the provision of quality public service. Provides for the proper disposition for problem materials found in the stacks by determining if materials have incorrect call numbers, have duplicate call numbers, or are in need of repair and sending the materials to the proper place for correction. Completes workflow processes for materials received from Acquisitions, Cataloging and Collection Development (Preservation/Binding) using Alma.

Percentage of time:



Coordinates personnel matters by interviewing, hiring, training, scheduling, supervising, evaluating, and if necessary, recommending dismissal of the staff and student assistants of the 3 shelving units in the Main and Science Libraries and the Repository. Oversees the compilation of an accurate student assistant payroll and staff time and attendance by monitoring the accuracy and approval of student assistant and staff electronic time cards.

Percentage of time:



Works with the Collection Development department to meet space requirements at the Main Library, Science Library, Curriculum Materials Library, Music Library, Art Library, and Repository, ensuring the efficient and proper layout of the general stack and public areas as the collection grows by planning for the location and construction of new shelving, the shifting of existing shelving, and the location of public seating areas. Maintains the storage and inventory of the shelving resources for the Libraries.

Percentage of time:



Oversees the successful operation of the Repository functions for the Main, Science, Curriculum Materials and Music Libraries; coordinating the retrieval and delivery of requested materials, the shelving of materials, the monitoring of the physical condition of the building, the maintenance of item records as needed, and keeping the Repository vehicle in operable condition.

Percentage of time:



Participates in long-range planning for the Libraries’ stacks spaces and remote storage of library collections by collaborating with leaders across multiple departments, coordinating the execution of the shelving projects, preparing scheduled and standard statistical reports and by anticipating and resolving problems.

Percentage of time:



Maintains flexibility and awareness of the changes and needs in the Access Services Department and the Libraries by assuming similar duties and responsibilities as assigned to facilitate the work flow throughout the Department
Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Percentage of time:





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Job No:
Posted: 11/20/2020
Application Due: 2/18/2021
Work Type: