Executive Administrative Assistant (Office of the President)

Hawkins, TX
Nov 20, 2020
Institution Type
Four-Year Institution
Department:Office of Human ResourcesSalary:Commensurate with experience City/State:Education:A Bachelor's Degree from and accredited four year college or universityType:StaffExperience:5 years of experience Work Schedule:Contact Name:Contact Email:Date Posted:11/18/2020Description:QUALIFICATIONS:•A bachelor’s degree from an accredited four-year college or university•5 years of experience with clerical, administrative and customer service skills•A precise command of grammar, punctuation, spelling and correct usage of the English language is required•Attention to detail•Excellent organizational skills are required•Must be able to work independently with little or no supervision, use initiative and make substantive decisions quickly•Ability to multi-task•Excellent interpersonal and organizational skills and excellent written and oral communications skills. •Strong computer information system skills, including high level competence in Microsoft Office (especially Word, Excel, Outlook, and Power Point) and ability to learn other systems as necessary. •Proven ability to work independently and to exercise sound judgment. •Must be able to meet deadlines in a fast-paced environment. •Proactive approach to problem solving. •A positive demeanor and an ability to relate to a broad range of individuals inside and outside the College. •Respect for confidentiality and sensitivity in handling all matters in the President’s Office. •Ability to maintain regular office hours and occasionally work evenings and weekendRESPONSIBILITIES:•Provide advanced secretarial skills in typing, filing, record-keeping, correspondence, and reception duties•Facilitates the efficient utilization of the President's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups.•Performs records management of a complex filing system by overseeing the filing system, creating, updating, purging and retrieving files and documents as needed •Gather and compile information,•Take and transcribe dictation, type reports, forms, memorandums, other documents, and speeches for the office•Disseminating information regarding the departmental function to other departments•Receive visitors, convey telephone messages, answer questions for students, faculty and staff•Perform all tasks with accuracy under close time limitations•Perform other related duties as assigned by the supervisor to enhance the operation of the office•Routinely inform administrator/manager of schedules, obligations, and commitments•Schedule appointments with manager/administrator•Maintain confidentiality of all documents and conversations within the president’s office•Arrange itineraries for business travel•Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.QUALITIES AND CHARACTERISTICS•DemonstratesoTrustworthinessoConfidenceoEnthusiasmoInitiativeoFlexibilityoSound work ethics•Proven SkillsoListening skillsoTeam playerSUPERVISION AND EVALUATION•Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.PROFESSIONAL PRESENTATION•Success in the workplace depends on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information•Honesty, integrity, and treating others with respect are expected at all times.•Good presentation skills which include, but not limited to, professional dress/business attire, excellent personal grooming, and excellent verbal, as well as, written skills.PROFESSIONAL GROWTH•Assume responsibility for own professional growth and development, keeping current of best practices in area of responsibilityETHICAL BEHAVIOR•Adhere to the Jarvis Christian College Code of Ethics