Faculty Affairs Specialist

Job description

Working Title:

Faculty Affairs Specialist

Job Summary:

This position is responsible for maintaining all faculty records, including hiring, faculty appointments, all aspects of faculty performance review, working with the Faculty Senate relative to faculty policies and procedures, have a thorough understanding of Board of Regents/USG policies as they relate to faculty affairs and ensure compliance of SSU’s faculty policies and procedures. May be directed to perform job related tasks other than those specifically delineated in this description.

Responsibilities include:
Generate annual faculty contracts
 Generate mid-year contract addendums as needed
 Track faculty searches and generate offer letters from the Provost
 Handle appointments and hiring of all faculty
 In concert with the AVPAA, provide process oversight for faculty performance review
 Have a thorough understanding of faculty policies and procedures
 Work closely with Faculty Senate and meetings
 Be responsible for updating and modifying SSU Faculty Handbook as needed
 Track changes in Board of Regents Policies related to faculty
 Schedule orientation for new faculty
 Assist with planning annual academic leadership retreat
 Work with Faculty Senate and Provost to ensure compliance of SSU Policies and Procedures,
schedule Senate meetings, etc.
 Utilize web-based Policy Tech software to input faculty policies and route them for electronic
approval at USG and SSU
 Track records of all aspects of faculty performance review (annual performance, pre-tenure,
tenure, promotion, post-tenure)
 Process faculty resignations and retirements
 Work with Assistant to the Provost on funding for faculty salaries, administrative stipends,
summer pay, and overload pay
 Handle hiring and compensation of part-time faculty
 Maintain faculty files and related documents
Ensure faculty credentials are filed at point of hire.
Maintain the USG Major Faculty Events (MFE) Portfolio
 May require occasional nights and weekends
 Perform other duties as assigned

Minimum Qualifications:

A four-year degree and a minimum of 4 years of office related experience required.
Requires attention to detail, follow-up and organizational skills, excellent people skills, and knowledge of Microsoft Office Suite, BANNER, PAWS, and PeopleSoft (OneUSG Connect). Will be cross-trained on other office positions.

Preferred Qualifications:

Master’s degree with 6 years of executive level office experience preferred.

Special Information to Applicants:

Savannah State University is an Equal Opportunity, Affirmative-Action Institution committed to diversity, equity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, genetics, religion, sex, national origin, disability or protected Veteran status. Georgia is an Open Records State.
Employment is contingent upon successful completion of a background investigation.
Your application is not considered complete until all required documents have been uploaded to the appropriate section.

Posting Number:


Number of Vacancies:


Open Date:


Open Until Filled:


Special Instructions Summary:

Complete application online; submit cover letter, current resume, and transcript(s). Review of applications will be gin upon receipt.




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Job No:
Posted: 11/20/2020
Application Due: 2/18/2021
Work Type: