Administrative Assistant

Job description

Administrative Assistant


Job ID: 2020-11384
Type: Full-Time
# of Openings: 1
Category: Facilities Management and Physical Plant

Princeton University


Under direct supervision of the Head of Facilities and Site Services, this position provides administrative and office support activities for the Facilities Department.


Administrative Support: 85%

  • Maintains department calendar
  • Prepares correspondence
  • Schedules and organizes meetings, travel, conferences and department activities for all members of the department
  • Processes departmental expense reports
  • Schedules interviews
  • Maintains department website
  • Orders supplies and office equipment
  • Organize and maintain files
  • Acts as backup to fill departmental needs
  • Serves as administrative support for the creation of presentations and departmental documents
Process credit card orders up to 3K for the department : 10%

Other duties as assigned : 5%


Education and Expereince:

  • High School diploma and 5+ years of related experience
Knowledge, Skills and Abilities:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Drive (including Sheets, Docs, and Slides)
  • Excellent interpersonal skills and a high degree of professionalism
  • Excellent organizational and time management skills

  • Excellent written and verbal communications skills

  • Ability to work independently and in a team environment

  • Strong ability to multi-task and maintain flexibility

Certificates and Licenses:

  • State issued Driver’s License
Physical Requirements:

  • Must be able to lift 25 lbs.
Working Conditions:

  • Ability to work extended hours based on schedule needs when deadlines and urgent assignments are due.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.





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Job No:
Posted: 11/20/2020
Application Due: 1/19/2021
Work Type: