Executive Assistant to the Dean, School of Business

Job description

Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2020-12-03
Req: R0002898
Please note:

• Additional documentation must be added at the bottom of the third screen under the "My Experience."
• Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
• DO NOT complete the application without the required attachments as you will be unable to edit your application.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Serves in a variety of capacities performing administrative functions, managing special projects, and serves as first point of contact with the office for internal and external constituents.

Job Description

Essential Functions:

• Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule.
• Oversees and coordinates day-to-day activities; develops policies, procedures, and systems which ensure productive and efficient office operations.
• Manages disposition and/or resolution of individual concerns involving the WFU community. Prepares data concerning complaints and/or problems, as required.
• Manages the calendar and schedule of Senior Leaders to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized; manages expenses.
• Manages extensive confidential correspondence to include responding to routine occurrences; provides resource material and/or drafts; reads, prioritizes, and refers incoming and outgoing mail.
• Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff.
• Creates appropriate documents including agendas, presentations, and follow-up for meetings with trustees, cabinet members, donors, faculty, and staff.

Required Education, Knowledge, Skills, Abilities:

• Bachelor's degree and five years of experience supporting at the executive level. Experience in appropriate professional area with progressively more responsible duties, or an equivalent combination of education and experience.
• Demonstrated understanding and knowledge of the principles and practices of management, supervision, and the administration of applicable laws, rules, regulations, codes and statutes relating to higher education.
• Ability to handle sensitive information in a confidential manner.
• Excellent calendar management skills including the coordination of complex executive meetings.
• Proficiency in Microsoft Office, the internet, and other relevant software.
• High degree of self-motivation.
• Strong ability to anticipate office needs, plan ahead, and to proactively and strategically meet those needs in a timely manner.
• Ability to follow-up on all projects and tasks until successful completion.
• Ability to interact effectively with a variety of professionals.
• Excellent interpersonal, communication, and time management skills.
• Ability to gather and analyze data, compile information, and prepare reports.
• Ability to organize workflow and coordinate activities.
• Ability to interpret policies and procedures.
• Ability to present and display professional demeanor at all times.
• Ability to maintain effective customer relations.

Preferred Education, Knowledge, Skills, Abilities:

• Master’s degree.
• Previous experience in a higher education or not-for-profit environment.
• Previous experience providing executive support in a fundraising environment.

Accountabilities:

• Responsible for own work.
• Budgetary responsibilities.

Additional Job Description

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

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