Executive Assistant to the Dean, School of Business
- Employer
- Wake Forest University
- Location
- Winston Salem, NC
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Job location: Winston Salem, NC
Employment Type: Full-time
Posted data: 2020-12-03
Req: R0002898
Please note:
- Additional documentation must be added at the bottom of the third screen under the "My Experience."
- Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
- DO NOT complete the application without the required attachments as you will be unable to edit your application.
Essential Functions:
- Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule.
- Oversees and coordinates day-to-day activities; develops policies, procedures, and systems which ensure productive and efficient office operations.
- Manages disposition and/or resolution of individual concerns involving the WFU community. Prepares data concerning complaints and/or problems, as required.
- Manages the calendar and schedule of Senior Leaders to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized; manages expenses.
- Manages extensive confidential correspondence to include responding to routine occurrences; provides resource material and/or drafts; reads, prioritizes, and refers incoming and outgoing mail.
- Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff.
- Creates appropriate documents including agendas, presentations, and follow-up for meetings with trustees, cabinet members, donors, faculty, and staff.
Required Education, Knowledge, Skills, Abilities:
- Bachelor's degree and five years of experience supporting at the executive level. Experience in appropriate professional area with progressively more responsible duties, or an equivalent combination of education and experience.
- Demonstrated understanding and knowledge of the principles and practices of management, supervision, and the administration of applicable laws, rules, regulations, codes and statutes relating to higher education.
- Ability to handle sensitive information in a confidential manner.
- Excellent calendar management skills including the coordination of complex executive meetings.
- Proficiency in Microsoft Office, the internet, and other relevant software.
- High degree of self-motivation.
- Strong ability to anticipate office needs, plan ahead, and to proactively and strategically meet those needs in a timely manner.
- Ability to follow-up on all projects and tasks until successful completion.
- Ability to interact effectively with a variety of professionals.
- Excellent interpersonal, communication, and time management skills.
- Ability to gather and analyze data, compile information, and prepare reports.
- Ability to organize workflow and coordinate activities.
- Ability to interpret policies and procedures.
- Ability to present and display professional demeanor at all times.
- Ability to maintain effective customer relations.
Preferred Education, Knowledge, Skills, Abilities:
- Master’s degree.
- Previous experience in a higher education or not-for-profit environment.
- Previous experience providing executive support in a fundraising environment.
Accountabilities:
- Responsible for own work.
- Budgetary responsibilities.
Organization
Wake Forest University, formed in 1834, has experienced decades of growth and innovation. WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs. The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty. It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.
Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.
The University is comprised of: the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus. Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1. Wake Forest employs approximately 2,772 full and part-time faculty and staff.
Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC). Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.
Winston-Salem, NC
Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina. Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.
Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family. Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town (www.visitwinstonsalem.com).
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