Registrar, School of Law

Job description

Job location: Winston Salem, NC

Employment Type: Full-time
Posted data: 2020-11-18
Req: R0002880
Please note:
  • Additional documentation must be added at the bottom of the third screen under the "My Experience."
  • Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
  • DO NOT complete the application without the required attachments as you will be unable to edit your application.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

This position provides leadership and oversight to all aspects of the Office of the Registrar, including operations, personnel, policy, reporting and technology. In partnership with the Assistant and Associate Dean this position will help build the class schedule and develop processes and procedures in order to successfully register all law programs including JD, LLM, MSL, and SJD. The incumbent will be responsible for using technical solutions to implement the examination process, grading, ranking, and graduation. He/she will track student progress, student holds, and report on Law School student data while maintaining electronic academic records. The Registrar’s Office will provide efficient customer service to Faculty, Staff, and Students by providing degree information, verifications, resolving issuance issues, settling student accounts, delivering transcripts and other related matters.

Job Description

1. Percentage: 25%



  • Responsible for designing and implementing effective process for registration in fall and spring semesters, and summer sessions/term.
  • Assists with course schedule development and finalizes by entry into the SIS.
  • Sets process for add/drop period each semester including wait lists and makes system changes as needed.
  • Establishes registration dates/times and communicates schedule effectively and regularly to entire Law School Community and Main Campus.
  • Maintains Courses Offered Catalogue each year, as well as maintains the Block Schedule each semester.

2. Percentage: 25%



  • Assists with the design and delivery of exam process.
  • Effectively communicates exam processes and procedures to Faculty, Staff and Students.
  • Leverages technology to deliver creative solutions.
  • Provides services necessary to conduct mid-term and final exams including scheduling room assignments, outlining student conduct standards during all examinations, and coordinating proctors, supplies, and solutions.
  • Must maintain anonymity of students in all exams.
  • Calculates amount of extra time allotted for all accommodated exams and arranges appropriate test-taking environments for student with special accommodations.
  • Reviews, approves and schedules all hardship exams.

3. Percentage: 25%



  • Recommends and participates in the development and implementation of institutional academic policies and procedures regarding student registration, records, class schedules, transfer credit, and grades, etc.
  • Develops, publishes and maintains Registrar’s website including, but not limited to, registration, exams, and course catalog.
  • Oversees the completion and confirmation of requests for student and alumni degree and enrollment verifications.
  • Provides significant reporting for the ABA and US News.
  • Annually reviews and updates Student Handbook.
  • Determines and publishes academic deadlines and consequences including, but not limited to, registration and grade submission.
  • Determines methods for improving procedures, data, policies, and service.
  • In partnership with the Law School Leadership team, works to organize and deliver Hooding Ceremony and Commencement. Determines distinctions, Order of the Coif recipients, and annual awards. Orders and distributes diplomas. Serves as staple on the day of ceremony.

4. Percentage: 20%


Academic Records

  • Serves as official academic records custodian; formulates and supervises the procedures and maintenance of student academic records and files.
  • Designs technical processes for accurate data sharing and reporting.
  • Ensures the integrity and security of academic records in compliance with University, federal and FERPA guidelines.
  • Maintains current SIS (Ellucian-Banner) database for all student information.
  • Responsible for record transfer credits based on transfer-related transcripts and other credentials, both domestic and international.
  • In collaboration with the University Registrar’s Office, submits National Student Clearinghouse files for Financial Aid purposes. Resolves all issues that do not qualify.
  • Processes students to be placed on or return from leave of absence or withdrawal.
  • Manages all academic status by recording final grades, reporting cumulative ranks, reviewing graduation status, confirming academic status to third parties, determining credit for courses by conducting degree audits.

5. Percentage: 5%



  • Supports Faculty advising.
  • Coordinates with Financial Aid and University Student Financial Services to provide information and resolve issues.
  • Provides ad hoc reports as necessary and upon request to internal and external agencies.
  • Serves on various Law School and University teams and committees.
  • May perform additional or other work as assigned.

Additional Job Description


This position will manage the Associate Registrar, Records Assistant, Students and Proctors. The incumbent will report directly to the Assistant Dean for Academic Affairs with a dotted line to the University Registrar. He/she will be responsible for managing an annual budget for the Registrar’s Office. Will be required to utilize technology and streamline data to ensure accuracy and confidentiality of student records. Serves as a leader in the community by implementing new academic rules, policies, and procedures. Ensures compliance with federal regulations. Collaborates with the Deans, Faculty and Staff on process design and reporting.

Required Qualifications

Bachelor’s degree in a related field plus seven years of related experience or an equivalent combination of education and experience. Experience with Student Information Systems and student records, planning schedules, and a deep understanding of registration, academics, and residency requirements. Excellent communication skills, both oral and written, as well as the ability to work under deadlines while exercising good judgment, tact, and professionalism. Strong leadership and interpersonal skills, as well as the ability to work effectively and partner with the peers at the University. Ability to investigate and analyze information, mainstream data, and produce elaborate reports. Should foster a cooperative work environment, both within the office and the university.

Preferred Qualifications

Master’s degree in a related field plus five years related experience. Experience working at an accredited Law School and Law Registrar’s Office.

Time Type Requirement

Full timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.




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Job No:
Posted: 11/20/2020
Application Due: 2/18/2021
Work Type: