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Administrative Associate Sr., Continuing Education #999804

Job description

Job Summary / Basic Function:

SUMMARY OF JOB DESCRIPTION: Reports to the Dean of Strategic and Workforce Initiatives and supports the Workforce Program Coordinator, Continuing Education Coordinator, and Corporate Partnerships Manager to provide routine, advanced, and specialized administrative and technical support to the Workforce Education department. Work involves establishing goals and objectives; developing guidelines, procedures, and rules; developing schedules, priorities, and standards for achieving established goals.


•Sets-up and maintains all records concerning continuing education classes and customized training for business and industries, making sure all the rules and regulations are followed for local and state auditing purposes:
•Assists in preparing quarterly reports that will generate contact hour funding for LIT and submits them to the Executive Associate quarterly.
•Performs tasks/duties related with Students Admission, Registrar, Cashier, and Record retention in the Xendirect Registration system which requires a high security access.
•Prepares invoices and follows up on all Workforce Education accounts on payments.
•Develops, coordinates, and maintains record filing systems.
•Screens calls and visitors, referring them to the correct staff member or department that can better meet their needs.
•Handles highly confidential documentation and keeps it secure at all times. Courses and documentation could be audited by internal or external agencies at any moment.
•Prepares customized certificates of completion for all continuing education and customized business and industry courses
•Prepares payroll documentation for instructors, student assistants, etc.
•Researches, compiles, develops, reproduces, and distributes department publications for marketing purposes using various word processing and publishing software.
•Creates, maintains & updates databases for marketing and mail-out purposes.
•Organizes and makes arrangements for meetings, seminars, training and luncheons.
•Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
•Prepares, edits, and distributes agreements for third party contracts.
•Takes, transcribes, and disseminates meeting minutes
•Reviews and routes mail
•Schedules classrooms and labs for training courses.
•Other duties as assigned.

Minimum Qualifications:

Minimum Education/Qualification Required: Associate Degree in Office Administration or related field or graduation from a standard senior high school or equivalent plus 2-years’ experience in administrative support work. Experience and education may be substituted for one another.

EEO Statement:

Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Preferred Qualifications:

Preferred Qualifications or Skills: Advanced skills in Microsoft Office Suite and other related software applications

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.



Open Date:


Open Until Filled:





Diversity Profile: University


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Job No:
Posted: 11/20/2020
Application Due: 2/18/2021
Work Type: