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Research Study Coordinator

Job description

Employee Type:

CS-Classified Staff

University Title:

Research Study Coordinator 1

Working Title:

Research Study Coordinator


Elson S. Floyd College of Medicine


Medical Education & Clinical Sciences

Department Link:

Elson S. Floyd College of Medicine

Position Number:


Hiring Unit :

Behavioral Health Innovations

Work Location:


Zip Code:


This position is in a Bargaining Unit:


Summary of Duties:

The Elson S. Floyd College of Medicine (ESFCOM) at Washington State University is embarking on the accreditation and development of a next generation medical school designed to train students to be physician leaders, who innovate, adapt and discover in an ever changing healthcare landscape. The School is now inviting applications for the position of Research Study Coordinator.

Position coordinates operations of research studies involving human subjects applying knowledge and skills that are specific to the study and that meet the mission and goals of the program under general supervision of the Principal Investigator (PI) and applicable senior research coordinator staff (supervisor). Research studies are coordinated through Behavioral Health Innovations.

Coordinates, schedules and monitors research activities and subject participation. Interprets and applies study protocols, conducts interviews, administers tests and records observations. Coordinates management of study data, monitors data to maintain quality control. Summarizes study results, prepares reports, routes reports to funding agencies and groups. Assists with budget and finance activities, including but not limited to, participant payments, travel, and monitoring budget activities.

Additional Information:

Competitive benefits available hrs.wsu.edu/benefits

45% Participant Screening, Recruitment, Interventions
-Primary contact for all study participants and those that are interested in becoming a study participant.
-Collaborates with community agencies. Maintains contact lists for community agencies and the services they provide. Refers study participants to these agencies as needed.
-Reviews and screens interested participants. Ensures that all participants meet the needs of the study and are eligible for the study based on established protocols.
-Recruits individuals to participate in research studies. Provides information about the study and what types of information/data will be collected from each individual. Informs all participants of data collection and storage/security measures that are in place to protect their privacy. Reviews and explains informed consent forms.
-Collects data: conducts interviews and administers psychological measures related to mental health and substance use; collects urine, and breath samples and performs analyses.
-Administers study interventions, specifically contingency management.

30% – Study Coordination
-Reviews study protocols and ensures that they are being followed as written and approved.
-Collaborates with supervisor to monitor research studies to ensure that agreed upon procedures are being followed. Interprets policy and procedure to ensure compliance with all laws and rules. Addresses protocol deviation concerns immediately with supervisor. Strategizes and helps troubleshoot to correct problems.
-Assists with protocol changes or modifications. Provides suggestions or recommendations, as needed, routing for approval.
-Assists in developing recruitment, data collection and study intervention documents.
-Develops and maintains filing and tracking systems for multiple study records and activities and provides weekly updates to staff in team meetings.
-Collaborates with Principal Investigator and other staff to develop systems to monitor all study participants.
-Prepares human subjects applications, consent forms and amendments for institutional review board (IRB) review and approval. Prepares reports throughout the phases of study that will be submitted to the Institutional Review Board (IRB) for review and audit.
-Provides continuous review of research studies to ensure compliance with all laws, regulations, policy and procedure that are associated with human subjects. Reports non-compliance issues immediately to supervisor. Also is responsible for managing reports to funders.
-Liaison to community agencies and providers, as well as other community partners at participating study sites. Answers questions, explains policy and procedure, and provides information about the goals of the study/project to faculty, staff, and the public.
-Coordinates all evaluation related activities for the New Journeys First Episode Psychosis program evaluation.
-Manages three (potentially more) New Journeys evaluation sites across Washington, working with clinicians to ensure timely and accurate data entry.
-Assists with other research studies as needed.

10% – Data Management and Reporting
-Gathers and inputs study data into database systems. Ensures accuracy in the recording of all data and works with applicable research sites to assure data integrity.
-Manages research databases, troubleshooting and requesting changes to the database when necessarily, pulls and analyzes data for reports.
-Reviews and assesses study data to ensure adherence to study protocol. Collaborates with supervisor if protocols are not being met.
-Develops data dictionaries and code books.
-Coordinates data transfer ensuring prompt transfer and data safety. Processes, tracks, and monitors incoming data.
-Ensures all data is secure and remains confidential, reports breaches immediately.
-Assists in writing posters and presentations for disseminating evaluation findings
-Assists in preparing progress reports to funders.

10% – Administrative and Grant Support
-Monitors supply inventory for each study periodically. Ensures study supplies are available, and replenishes supplies, as needed.
-Assists in setting up service contracts with vendors, as needed.
-Coordinates payments to participants and billing procedures related to study visits.
-Submits and coordinates grant related travel, purchase and reimbursement requests. Assists with purchasing including purchase requests, ordering and reimbursements. Keep records and track spending. Routes purchasing records to the Budget/Finance Manager.
-Schedules meetings with research partners.
-Assists with other fiscal and administrative duties related to grants.

5% – Other
Other duties as assigned.
The University
Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens — locally, nationally, and globally. As a comprehensive leading land-grant institution, WSU is committed to excellence in each of its research, teaching and outreach missions. With a focus on innovation, excellence, and accountability, continual enhancement of the quality, scope, and impact of research and educational endeavors are at the core of WSU’s strategic priorities.

The WSU campus in Spokane is located in the center of a developing University District downtown and enjoys a premier location along the Spokane River. WSU Spokane is the University’s designated health sciences campus and home to the Elson S. Floyd College of Medicine. The University offers graduate and professional degrees as well as some undergraduate completion degrees in many health sciences fields. Advanced degrees in K-12 education round out the offerings. The campus also hosts health sciences programs from Eastern Washington University.

WSU is one of only 115 public and private institutions recognized by the Carnegie Foundation as a “very high research activity” university. In addition to the Spokane campus, WSU has campuses in Pullman, the Tri-Cities, and Vancouver, with a developing campus in Everett; four research and extension centers within the state and extension offices in every county; and a Global Campus with online degree programs accessible worldwide. The University’s annual operating budget expenditures are nearly $1 billion.

The College
The Elson S. Floyd College of Medicine is Washington’s premier community-based medical school. It is named after the university’s late president, Elson S. Floyd. Dr. Floyd believed that Washington State University, as the state’s land-grant institution, should train doctors to serve all of Washington.

The mission of the School is to: Develop practical solutions to challenging problems in disease prevention, health care access and delivery; Train primary care physicians who will work in Washington and help alleviate a shortage of doctors, especially in rural and under-served areas; and Develop a strong research component, with faculty members who work on innovative projects, sharing what they know with students in classroom and research settings.

Appointment Status:


Job Appointment (FTE%):


Position Term in Months:


Monthly Salary:


Required Qualifications:

Two years of college level course work in a relevant academic area AND two years of experience as a Research Study Assistant OR equivalent education/experience.

Additional Requirements:

Experience recruiting study participants for research studies.

Proficient with Microsoft Office suite products.

Preferred Qualifications:

Evidence of strong interpersonal skills and competence communicating and working with health professionals, faculty members and researchers, and diverse groups within the general public.

Experience working with individuals experiencing mental health or addiction problems.

Will this position require a background check?:

This position has been designated by the department to require a background check

Open Date:


Close Date:


Open Until Filled :


Special Instructions to Applicants:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for at least three (3) professional references in the application.

EEO Statement :

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected]

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Job No:
Posted: 11/19/2020
Application Due: 12/2/2020
Work Type: