Administrative Support Associate - Journey

Job description

Job Title:

Administrative Support Associate - Journey

Position Number:


Vacancy Open to:

All Candidates



Department Homepage:

Advertising Department:



Health Sciences

Classification Title:

10421 Admin Support Associate

Competency Level:

2 - Journey

Working Title:

Administrative Support Associate - Journey

Number of Vacancies:


Full Time Equivalent (FTE):


Full Time or Part Time:

Full Time

Recruitment Range:

$31,200 - $40,156

Anticipated Hiring Range:

$31,200 - $40,156

Salary Grade Equivalency:


Work Schedule:


Work Hours:


Position Location (City):


Job Category:

Staff - Office/Clerical

Organizational Unit Overview:

The Department of Pediatrics is the largest multi-faceted organization within the Brody School of Medicine at East Carolina University. The mission of the Department is to provide quality patient care, to teach the medical students and residents, and to carry out research. The Department includes 63 full-time faculty members and 11 part-time faculty members. There are approximately 150 clinical and support staff within the department. The department consists of 19 sections: Administration, Adolescent, Cardiology, Critical Care, Dental, Developmental Evaluation Clinic, Endocrinology, Gastroenterology, General, Genetics, Hematology/Oncology, Infectious Disease, Medicine/Pediatrics, Neonatology, Nephrology, Neurology, Pediatric Outpatient and Labs (research and clinical), and Rheumatology. The Department is funded from State appropriated monies, practice plan income and by awarded grants. It is the mission of the Department of Pediatrics, ECU, and the Brody School of Medicine to provide exemplary medical education/training of physicians in pediatric medicine at the undergraduate and graduate levels. Additionally, it is the mission of the department to provide model comprehensive primary and consultative subspecialty care to children of eastern North Carolina to advance scientific knowledge through basic and clinical research.

Job Duties :

The primary purpose of this position is to provide administrative support daily for the Department of Pediatric Cardiology. Duties of this position include but are not limited to: answering the phone (doctor line only), process travel for physicians and staff, time and effort reporting for physicians, vacation/leave requests for physicians, update outlook calendars, reminders to physicians regarding Sedona, CV updates, etc., faculty recruitment, call schedule (input into Web on-call system and distribute, assist physicians with hospital credentialing, purchasing for Pediatric Cardiology and clinic (this includes ordering supplies for PAS staff/front desk, etc. provide support to the physicians and nurses as needed (copy, fax, make phone calls, type correspondence, etc.).


The ECU Brody School of Medicine is affiliated with Vidant Medical Center. Vidant Medical Center is the flagship hospital for Vidant Health and serves as the teaching hospital for the Brody School of Medicine at East Carolina University.

Minimum Education/Experience:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification required by statute or regulation:


License or Certification required by the Department:


Special Instructions to Applicant:

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full time basis.

Job Open Date:


Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :


Open Until Filled:


Quick Link for Direct Access to Posting:

Alternate option:

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].

Eligibility for Employment:

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information:

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.




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Job No:
Posted: 11/18/2020
Application Due: 11/24/2020
Work Type: