Unit Administrator, Electrical and Computer Engineering

Job description

Job location: Charlottesville, VA

Employment Type: Full-time
Posted data: 2020-11-17
Req: R0019520

The University of Virginia seeks a Unit Administrator to support the Department of Electrical and Computer Engineering in the School of Engineering and Applied Science. The Department of Electrical and Computer Engineering (ECE) prepares the next generation of electrical and computer engineering leaders to solve society’s grand technological challenges and improve quality of life. The Unit Administrator will manage the daily operation of the department, primarily in the areas of budget and finance, human resources, and the business of the department.


  • Responsible for high-level administrative support to the department chair by anticipating needs, recommending improvements for enhanced efficiency, collecting, analyzing, and interpreting data for surveys, general reporting, and financial reporting.

  • Assists department chair with management of faculty promotion and tenure dossiers.

  • Collects and prepares documents for foreign national employment-based visas (J1, H1B).

  • Ensures compliance with policies, regulations, and internal controls.

  • Develops and prepares budgets and financial reports.

  • Coordinates and participates in a variety of human resources activities including recruitment, writing job descriptions, compensation analysis, employee relations, and answering HR process questions.

  • Manages Human Resources including sensitive employee information, evaluations, hiring, compensation, and faculty promotion and tenure records which demand a high degree of responsibility and confidentiality.

  • Formulates internal procedures and guidelines for unit or department activities, including the business of the unit or department, such as academic administration.

  • Supervises, coordinates, and participates in departmental planning and development activities to ensure smooth and successful support of business operations.

  • Plans departmental budget needs by analyzing short and long term program plans. Project possible levels of support from multiple sources of funding.

  • Part of the department or unit senior leadership team which includes managers across business areas (i.e., Director of Graduate Studies). Serves as an active advisor to this group and works to carry out business operations under their direction.

  • In addition to the above job responsibilities, other duties may be assigned.


  • Bachelor’s degree with four years of increasingly responsible management and administrative duties is required.

  • Two years of supervisory experience is required.

  • Experience in human resources, budgeting, accounting, finance reporting, and purchasing, as well as planning and delegating is preferred.

  • Demonstrated ability to lead and manage activities of a team. Exceptional organizational and time management skills is required.

  • Demonstrated ability to exercise judgement and interpret administrative policies and procedures is required.

  • Effective troubleshooting and problem solving skills are required.

  • The Ability to exemplify the University's educational mission, strategic aims, program, and core values is required.

  • Outlook, Microsoft Office, Zoom, and Adobe Acrobat is required.

  • UBI, Oracle HR, Workday, ExpenseUVA, Recon@UVa, UVaCollab, UVa Box, CSGold Administrator for building access, SYMPA, PO Shopper/Purchaser experience are preferred.

This position will remain open until filled with an anticipated start date of December 14, 2020. Review of Applicants will begin November 26, 2020. This is an Exempt level, benefited position. Salary will be commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday, and search for R0019520. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for R0019520. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.




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Job No:
Posted: 11/18/2020
Application Due: 2/16/2021
Work Type: