Post-Award Fund Manager

Job description

Job Title: Post-Award Fund Manager
Location: Office of Sponsored Projects
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 605136
Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

Core Values One NAU side by side Student Centered | Integrity | Diversity | Service | Discovery | Excellence Northern Arizona University

Special Information

Helps faculty and Post-Award Research Administrators in the Office of Sponsored Projects with a primary focus on basic financial post-award fund management; manages award funds; and ensures financial compliance. Helps support the management of restricted funds to increase university efficiency. Helps analyze and interpret accounts to provide accurate and timely financial information.

***Due to the extensive training requirements on specific materials, it will be necessary for the selected candidate to work in person during regular business hours on a daily basis for the required six month probationary period.***

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Furlough/Pay Reduction Program

Northern Arizona University has implemented a salary reduction with personal flex time program in fiscal year 2021, as a result of COVID-19. It is possible for this position to be subject to this program. Details can be found on the HR website.

Job Description

Essential Position Responsibilities

  • Gathers and updates data/information related to grantadministration.
  • Helps produce reports and communications that interpret information for keystakeholders.
  • Prepares and submits basic financial reports and reconciliations in a timelymanner.
  • Analyzes budgetary activity and advises PIs on mechanisms for, and allowability of budget modifications and/or no-cost extensions
  • Assists Principal Investigators (PIs) in managing standard grant and contract funds awarded by federal agencies and other external sponsors of universityactivities.
  • Advises on appropriateness of expense items to conform to Uniform Guidance and otherrules/regulations.
  • Reviews and reconcilesexpenditures on all sponsored projects.
  • Collaborates with Sponsored Receivables to close-out university accounts for managing all award activity.
  • Advises on financial actions to ensure proper usage of sponsored projectresources.
  • Participates in training sessions pertaining to post-award fundsmanagement.

Minimum Qualifications
  • High school diploma
  • 1-2 years of accounting experience

  • Preferred Qualifications
  • Associate’s or Bachelor’s degree in related field.
  • Accounting experience in higher education.

  • Knowledge, Skills, & Abilities

      Baseline working knowledge of tools, procedures, processes, policies, and concepts of sponsored projects administration, specifically non-routine post-award fund management andreporting.Working knowledge of financial reporting in higher education and university budgetingprocesses.Knowledge of GAAP and UniformGuidance.
    • Knowledge of federal, state, and private agency contract and grant regulations andrequirements.
    • Baseline working knowledge of research methods, and grant and contractadministration.

      Proficiency in Microsoft Office Suite (Word, Excel,PowerPoint).
    • Skill in writing detailed numerical computations andreports.
    • Skill in computerized accounting systems andapplications.

      Balances competingpriorities.
    • Communicateseffectively.
    • Promotes a diverse, inclusiveenvironment.
    Note: The duties mentioned in this job profile are not the only tasks to be performed by the employee occupying this position. The incumbent is expected to perform other duties necessary for the effective operation of the department.

    Background Information

    Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

    Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

    Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus and NAU-Fort Defiance as these campuses have on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

    If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


    Commensurate with experience.

    **The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

    FLSA Status

    This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.


    This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

    NAU is a tobacco and smoke-free campus.

    Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

    Learning and Development

    Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

    Application Deadline

    November 30, 2020 at 11:59 p.m.

    How to Apply

    To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

    If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

    Equal Employment Opportunity

    Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

    EEO is the Law Poster and Supplements

    NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.




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    Job No:
    Posted: 11/18/2020
    Application Due: 2/16/2021
    Work Type: