ADMINISTRATIVE ASSISTANT, School of Medicine, Surgery

Tracking Code0976 Job Description

Provide administrative support to the Office of Diversity and Inclusion and/or Manager. Duties include general clerical, receptionist and project based work. Project a professional image through in-person and virtual interaction.

Primary Responsibilities:

• Provide first line communications by answering telephones and transfer to appropriate Office member; receiving written communications (mail); establishing virtual communications for members of the Office
• Meet and greet students and visitors to the Office
• Create and modify documents using Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain an electronic filing system - the Office storage Y-drive
• Sign for and distribute packages - UPS/Fed Ex/Airborne/Amazon
• Research, price, purchase and store office supplies
• Coordinate and maintain records for Deans’ calendars, office space, phones, parking, and office keys
• Setup and coordinate Office meetings and conferences
• Maintain both the website and the email list serve with the support of BU IT
• Maintain BU computer inventory
• Other duties as assigned

Additional Responsibilities:

• Provide office orientation for new employees.
• Arrange accommodation and entertainment for Office visitors

Required Skills

• Moderate reading, writing, and computational skills required. An undergraduate degree (BS,BA) is preferred, but not required
• Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm. Three years of clerical skills would be preferred
• Experience with Word press, Constant Contact or other platforms necessary in maintaining a website and email list serve

Working Conditions:

Working conditions are normal for an office environment in an Academic Medical Center

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Job Location BOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular