Administrative Specialist - 12905-1A

Job description

Updated: Nov 16, 2020
Location: UC Irvine Campus
Job Type:

Job Opening ID: 12905




Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007397

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

UCI’s Susan and Henry Samueli College of Health Sciences is translating the tripartite mission—Discover-Teach-Heal—into the diverse healthcare workforce of the future and groundbreaking scientific discoveries. Creating a first-of-its-kind alliance across health disciplines, the college comprises the School of Medicine, the Sue & Bill Gross School of Nursing, the recently-launched School of Pharmacy & Pharmaceutical Sciences, the future School of Population & Public Health (scheduled to be accredited in 2021), the Susan Samueli Integrative Health Institute, and research units focused on cancer, clinical translational science, precision health, and stem cells. In robust synergy with UCI Health, the only academic medical center in Orange County, UCI is transforming education, discovery, and patient care to benefit the region, state, and nation.

The Administrative Specialist has primary responsibility for supporting executive leadership within the Office of Vice Chancellor, Health Affairs. The position independently manages small to medium scale administrative projects, assists with developing and/or coordinating communications, maintains complex calendars, coordinates logistics for high level meetings and conferences, as well as manage a high volume of demands from executive leadership. The incumbent must demonstrate the ability to multitask, prioritizing work effectively to meet the organization’s mission. Must also independently develop viable solutions to problems as they arise and use discretion at all times to be a trustworthy keeper of confidential information.

Compensation Range:

$21.98 - $33.57

Department Website:


3-5 years of relevant experience Prior experience supporting executive leaders strongly preferred

Bachelor's degree in related area and / or equivalent experience / training.

Working knowledge of common organization- or research-specific and other computer application programs. Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Proficient in ability to use discretion and maintain all confidentiality. Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Proficient in ability to multi-task with demanding timeframes. Working knowledge of applicable policy analysis techniques.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.




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Job No:
Posted: 11/17/2020
Application Due: 1/16/2021
Work Type: