Postdoctoral Program Manager

Job description

DescriptionUniversity of Colorado │ Anschutz Medical Campus 
School of Medicine - Department of Psychiatry
Academic Services Program Manager - Post Doc Program Manager
Position #00779746 – Requisition #19579

* Applications are accepted electronically ONLY at *

The University of Colorado Denver │ Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Psychiatry has an opening for a full-time University Staff (unclassified) Academic Services Program Manager position.  

The University of Colorado Anschutz Medical Campus, one of four campuses in the University of Colorado System, is the major academic medical center in the Rocky Mountain region. The Anschutz Medical Campus is home to the University of Colorado Hospital, Children's Hospital Colorado and a new Veterans Affairs Hospital, making it one of the largest and most comprehensive biomedical research and clinical care centers in the western United States. With world-class health sciences research, educational and clinical facilities, the CU School of Medicine has established distinctive and highly productive programs, receiving research awards of more than $350 million per year, including more than $200 million from National Institutes of Health and other federal agencies. The School's total annual clinical and research revenue exceeds $1.2 billion per year.

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions.  The Department currently has approximately 475 paid appointments.  In addition, the department has 371 clinical faculty members, 125 regular faculty from Affiliated Hospitals (i.e., Denver Health, National Jewish, VA), and 94 faculty with secondary/adjoint appointments in Psychiatry. The University of Colorado School of Medicine, Department of Psychiatry has just welcomed their new Department Chair, C. Neill Epperson, MD and is in the process of growing the Department of Psychiatry with new programs and expanding existing programs.

Job Summary:

The Postdoc Program Manager is responsible for oversight and monitoring of the postdoctoral training programs in the Department of Psychiatry.  Currently there are two post-doc programs, the Harris Infant Mental Health program and the Developmental Psychobiology Research Group (DPRG) T32 funded program.  There is an additional Health Psychology postdoctoral training program in development that will also be administered by the Postdoc Program Manager.  This position will also be responsible the development of additional training programs as the department grows. Postdoc Program Manager will work in collaboration with the Education Manager and the Chair and Vice Chairs of the department and training programs to provide high quality training and to develop new and innovative opportunities.  Duties for each of the current programs are listed below.

The Postdoc Program Manager is responsible for supervision of the Postdoc Training Coordinator position.  This includes managing daily operations, professional development, developing milestone goals and annual review process as well as any corrective action as needed.

Examples of Work Performed:

Harris Program
Harris Program has 2 cohorts of fellows including 3-5 full time fellows and 10-15 community fellows per year. Assisting with day to day administrative duties of the Harris Infant Mental Health Postdoctoral Fellowship, including annual recruitment, position and time management for postdoctoral fellows and Harris faculty, management of course schedules and calendars, creation and management of onboarding and training materials, and procurement and reimbursement for the program and its faculty and fellows.  This role is responsible for independently coordinating the fellowship program recruitment process including job postings, interview schedules, postdoc letters of offer, and hiring/onboarding activities.  The Training Postdoc Program Manager is responsible for fiscal activities including funding distribution management, budget development and tracking, and grant funding projections.  A key duty in this role involves working with faculty to manage partnerships in the community.  

The Postdoc Program Manager will assist program Faculty and Fellows with periodic research tasks such as literature review, editing, and data management.  The preferred candidate will work with Faculty and Fellows to ensure regulatory compliance with any research or QI activities.  Knowledge of programs such as Endnote as well as knowledge of the CU research and regulatory rules and regulations is preferred.  
The Postdoc Program Manager has fiscal authority and is responsible for developing and maintaining program budgets.   The Postdoc Program Manager also assist the Director in contracts, space allocations, management of capital equipment, creation of reports, and special projects and events.

The Postdoc Program Manager is responsible for grant submission and pre and post award activities, as well as managing profit/loss statements, and CU Medicine professional services contracts.  This role will also be expected to maintain current knowledge of Federal, State, CU Medicine, and UCD Human Resources and employment policies and procedures, including FMLA, ADA, Worker’s Compensation, Extended Leave, and any other pertinent regulations, to ensure compliance in department employment practices and to assist faculty and staff with questions related to these regulations.

DPRG T32 Training Program
DPRG Program is an established NIH T32 training program with 40+ years of training history.  The training program has 6 funded trainees per year. The Postdoc Program Manager is responsible for the recruitment and selection process, including advertising and emphasizing recruitment of Child Psychiatrists and underrepresented applicants.  Also responsible for coordinating with applicants and preparing for faculty selection meetings and organizing recruitment visits. The Postdoc Program Manager is responsible for all onboarding and hiring duties including coordinating with other campuses for off-site trainees (DU, Boulder, CSU).  The Postdoc Program Manager schedules courses and serves as a resource throughout the year for trainees and faculty, maintains a database of all trainees, plans and implements career development retreats, plans and executes bi-weekly seminars, etc.  Reviews annual trainee appointments with the Dean’s office, submits annual performance reviews, coordinates terminations, and all HR processes.

The Postdoc Program Manager is responsible for a $400,000 per year budget, including 6 separate budges for each trainee, monitors finance reports, and works closely with Grants and Contracts to set up and closeout awards.  Postdoc Program Manager provides procurement and travel assistance to trainees and faculty.  The Postdoc Program Manager will be engaged in the annual retreat process for DPRG and will be responsible for reporting to the DPRG membership as relates to financial expenditures and forecasting.  In collaboration with the Department of Psychiatry DFA, the Postdoc Program Manager will report on expenditures affecting the DPRG Endowment, used to provide small grants to trainees.  The Postdoc Program Manager will be responsible for initiating and maintaining small grant awards.

The Postdoc Program Manager independently prepares and submits annual progress reports and prepares reports regarding trainees as requested by other departments. Maintains website which includes application, updated annually. Prepares reports for DPRG fall newsletter, Annual Report, assists in the DPEF 10-year renewal data collection and requests for information. Communicates with NIMH staff in charge of this training program for inquiries and clarification as necessary.  Responsible for mobilizing faculty for input into and sharing with Program Director in the preparation and submission of the 5-year competing renewal applications, including sole responsibility for numerous (8+; over 50 pages) tables of historical information on graduates and current trainees.  The grant preparation includes updating 17 to 20-member faculty’s grant support, trainees for the past 10-15 years, all publications with trainees past and current, other training programs at CU-Anschutz, etc.  Ability to interpret and follow directions and writing skills a must.  

Developmental Psychobiology Research Group (DPRG)
The Postdoc Program Manager works with the Postdoc Coordinator and is responsible for oversight of all activities related to the DPRG.  This includes seminar development and coordinating, budget development/reporting, Executive Committee elections process, management of DPRG endowment grant funding, and bi-annual retreat planning and execution. 

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Salary and Benefits:
The hiring salary is commensurate with skills and experience. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: 

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

QualificationsMinimum Qualifications:  

  • Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • Four (4) years of related professional experience or program oversight.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications: 

  • Master’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • Experience in University based systems including HCM, CU Marketplace and m-Fin. 
  • Experience with Federally funded grant program administration. 

  • Ability to communicate effectively, both in writing and orally. 
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Organizational skills and attention to detail.
  • Ability to manage complex and changing budgets. 
  • Time management, independent thought, problem solving, and communication skills are essential.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Nov 16, 2020
Unposting Date: Ongoing




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Job No:
Posted: 11/17/2020
Application Due: 12/1/2020
Work Type: