Special Collections Assistant V

Job description



The Marquand Library of Art and Archaeology, whose vast collection embraces a wide range of print, digital, and media materials documenting the visual arts, worldwide, including distinguished rare book holdings, seeks to hire a Special Collections Assistant, Level V. The ideal candidate will be an energetic, production- and service-oriented person for this full-time position.

This new position will assist the Marquand Library Admin, Coordinator, Operations & Special Collections. They will have sufficient authority, when scheduled alone, to manage staff workflows, oversee facilities/maintenance issues, and mediate exceptions to Library Policies. They would also have sufficient authority/rank to assist with hiring and training staff, and have a schedule that is ideal for maximum coverage for closing the Library daily, or cover hours when other regular staff is not present. This staff member will also respond to patron requests and questions, and monitor and resolve staffing issues at the service point in Marquand Library. Being part of a branch library team demands that one be flexible in organizing and scheduling work activities, and the assistant must be able to identify priorities and manage workflows and sustained productivity with only periodic input from their supervisor.

Beginning in Spring 2021 all Marquand public and back-end services will move, for up to five years, into two Swing Public Service Points in Firestone Library, and one Staff Processing Area in 693 Alexander Road. This staff member will be instrumental in strategizing and performing tasks relating to preparing collections and service for this transition in fall 2020, maintain workflows and services during the transition, and assist in the move of collections and services back to a newly renovated Marquand Library in c.2025.

  • Provides leadership for staff workflows, oversees facilities/maintenance issues, and mediates exceptions to Library policies in the absence of Librarians and Administrative Coordinator
  • Manages work of four student employees who assist with processing work assigned to position
  • Assists with hiring and training staff, monitoring and resolving staffing issues at service points
  • Manages all aspect of shelving and stack maintenance, as well as use of assigned spaces
  • Responsible for off-site returns processing, new monographs receipt and bibliographic control, placing supply orders and maintaining supply inventory
  • Assists with course reserves support, stack weeding projects, other tasks as assigned

Normal work schedule for this position is outside of standard business hours supporting closing hours evenings and weekends (however this is subject to change in given current circumstances of pandemic and transition to/from swing spaces)


Academic year hours: Saturday 3pm-11pm and Sunday-Wednesday 4pm-12am (all closing)Break hours: Sat 12:00pm- 5:45pm, Sun 11:45am-5:45pm, Mon- Wed, 12:15pm-8:45pm (or similar configuration)





  • Minimum two years of experience in an academic, research, or special library, or a public library with a research and/or special collections component
  • Minimum of two years of practical work with supervisory experience, including training of staff
  • Ability to make decisions and work independently, as well as an affinity for teamwork, and the ability to be flexible and resourceful in a fast-paced environment as a team leader
  • Experience in an arts or humanities library collections or subject background
  • Ability to work with bibliographic citations in several European languages
  • Strong organizational and excellent service-oriented interpersonal skills
  • An ability to prioritize workflows and respond creatively to rapidly changing circumstances, on a daily, seasonal and yearly basis
  • Ability to deal with pressure, deadlines, and multitasking
  • Effective verbal and written communication skills
  • Intermediate computer skills including desktop productivity software and scanning, and basic knowledge of computer hardware, printers and imaging equipment
  • Knowledge of bibliographic conventions and experience searching online catalogs or databases
  • Self-starter with the ability to prioritize, be highly productive, and do sustained and accurate detail work at a computer
  • Public service experience and service orientation
  • Must be able to lift and shelve books (using stepladders) and handle large book trucks holding approximately 300 books (other physical tasks may involve careful handling of heavy and dusty books) 

Strongly Preferred: 

  • Bachelor’s degree
  • Facility with Voyager cataloging, circulation and acquisitions modules or similar
  • Experience with antiquarian library or archival collections
  • Intermediate reading knowledge of one or more Romance, Germanic, or other non-English language is a plus


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours36.25Work Schedule, If Other Than Standard HoursMonday – Friday, 9am – 5pm (during pandemic and transition to swing space)Eligible for OvertimeYesBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoUnion CodeLIB-Amer Fed State County Mun EmpsValid Driver’s License RequiredNo




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/17/2020
Application Due: 11/16/2021
Work Type: