Assistant/Associate Registrar for Catalog, Curriculum, and Scheduling
Assistant/Associate University Registrar for Catalog, Curriculum, and SchedulingDivision:
Academic Services & Institutional ResearchFLSA Status:
Exempt (Overtime exemption status is determined at the time of hire based on the rate of pay)Career/Pay Band:
2C for Assistant University Registrar/2D for Associate University Registrar based on the levels of education and experienceWork Schedule:
Full YearFull Time vs Part Time:
Assists the University Registrar in all aspects of his or her work, but especially in the areas of catalog, curriculum, and scheduling.Typical Duties & Responsibilities:
1.Provides a broad and variable range of management for the Office of the University Registrar, including training of other staff members.
2.Collaborates with and advises the University Registrar in establishing short- and long-term plans; evaluating the effectiveness of the office; ensuring accurate and timely information on curriculum, policies, and procedures; creates an environment responsive to the needs of the office’s various constituents and committed to the development and success of students across the University.
3.Collaborates with curriculum committees, deans, department chairs, faculty, and other members of the staff to develop and implement procedures and systems for curriculum management and academic publications that support the academic programs of the University.
4.Serves as the University’s primary subject matter expert for the Courseleaf catalog (CAT) and curriculum management (CIM) modules, managing their implementation and deployment, documenting their use, and training end users.
5.Ensures accurate and timely transmission of data from the curriculum management system to the Banner student information system and the DegreeWorks degree audit system.
6.Serves as the office’s primary liaison with Leepfrog Technologies.
7.Edits, maintains, and monitors the University’s catalogs as well as other office publications, including developing content for and maintaining website for the Office of the University Registrar.
8.Prepares and published the schedule of classes and assigns instructional space for all academic offerings in the College of Arts and Sciences collaborating with department and program chairs to ensure adequate offerings.
9. Prepares and publishes examination schedules for the College of Arts and Sciences.
10. Maintains an inventory of classrooms, including instructional technology equipment and furnishings.
11.Gathers, maintains, interprets, and reports statistics as needed for reports related to the University’s curriculum and course offerings.
12.Interprets, implements, and promulgates a wide array of academic and administrative policies, ensuring that policies and regulations are administered with equity and intelligence. Advises the University Registrar on revising existing or establishing new policies.
13.Manages implementations of new processes and technological solutions.
14.Serves as a functional resource for Ellucian Banner Student, DegreeWorks, Leepfrog, and other systems.
15.Serves as a liaison with the University’s information technology professionals.
16.Serves as a resource for and provides training to users of student information systems, imaging systems, and querying and reporting utilities.
Performance of the essential duties of this position is dependent upon independent ingenuity and developmental efforts.Budgetary Responsibility:
Appointment as Assistant University Registrar requires a bachelor’s degree in higher education, information systems, educational research, social sciences, or a liberal arts field; an equivalent combination of education and experience may substitute.
Appointment as Associate University Registrar requires a master’s degree in higher education, information systems, educational research, social sciences, or a liberal arts field; an equivalent combination of education and experience may substitute.Experience:
Appointment as Assistant University Registrar requires three to five years’ relevant work experience managing catalog, curriculum, and/or class scheduling; experience working with collegiate faculty and administrators is highly desirable; preferred experiences include using content management systems and familiarity with student information systems.
Appointment as Associate University Registrar requires a minimum of five years’ relevant work experience in a collegiate-level registrar’s office, managing catalog, curriculum, and/or class scheduling; experience working with collegiate faculty and administrators is highly desirable; preferred experiences include using content management systems and familiarity with student information systems.Job Related Skills:
superior written and oral communications; tact and diplomacy; ability to maintain a high level of confidentiality; technological prowess and expertise, including using Boolean logic; supervision and delegation; ability to respond to multiple constituents with differing deadlines and diverse expectations; planning and organization; advanced data retrieval and reporting; word processing and spreadsheets; ability to work independentlyLicenses/Certification:
limited interaction with current and former students regarding academic records, policies, and regulationsInternal:
daily interaction and collaboration with deans, department chairs, faculty, administrators, and staff membersExternal:
frequent interaction with vendors and colleagues at other institutions of higher educationSupervision Received:
This position works with considerable independence and self-direction. Only general direction and scope of the work to be accomplished are discussed with supervisor.Positions Directly Supervised:
student workersConfidential Information:
student education recordsWorking Environment:
high-volume student academic services officeUniversity Information:
The University of the South, commonly known as Sewanee, comprises a nationally ranked residential College of Arts and Sciences and a School of Theology. The University is strongly committed to the values of intellectual inquiry, diversity, equity, and inclusion, and living and serving in community. Situated on 13,000 acres atop Tennessee’s Cumberland Plateau, Sewanee is known for its stunning natural beauty while providing easy access to Chattanooga, Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to help employees of all backgrounds and identities flourish.EEO Statement:
The University of the South is an equal opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment.Employment Prescreening:
Eligibility for employment is contingent upon successful prescreeningNon-Discrimination Statement:
The University of the South stands firmly for the principle that its employees, students, and participants of university-sponsored programs and activities have a right to be free from discrimination based on race, color, sex, religion, national origin, age, disability, sexual orientation, gender identity, veteran status, pregnancy and childbirth, and genetic information. As required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008, Title VII of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, the University does not discriminate on the basis of sex or other protected categories in the educational programs or activities which it operates. This requirement of non-discrimination extends to admission to and employment in those programs or activities. The University is committed to sustaining a community in which the dignity of every individual is respected. Key to this value are efforts to nurture an environment of civility and mutual respect and to foster a culture of reporting concerns so that the University can respond promptly and equitably whenever an incident occurs. All employees, students, and participants of university-sponsored programs and activities have the right to be free from harassment and retaliation.
Inquiries regarding the application of Title IX may be addressed to:
The University’s Title IX Coordinator, Dr. Sylvia Gray, at:
Woods Lab, 138
Email: [email protected] or [email protected]