Job location: Coral Gables, FL

Employment Type: Full-time
Posted data: 2020-11-16
Req: R100043064
Current Employees:

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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Administrative Assistant for Business Operations in Enrollment Management is responsible for assisting in daily operations and coordination of the general office, fiscal and department administration for Enrollment Management. Coordinates planning office and division events, and service activities. Responsible for calling in equipment repairs and notifying the team including the front desk, and the receiving, organizing and storing of supplies. Will provide back-up as reception, telephone, mail, fax etc. Answer the Vice President for Enrollment Management’s phone. Provide assistance in Enrollment Management to physical operations to ensure effective and efficient workflow, adheres and promotes a service culture with enthusiasm, perseverance and patience and from a service minded perspective.

50% Coordinate department, office, VP and division-wide meetings and events well in advance. Including but not limited to: reserving/securing space, creating invitations/announcements/decorations, tracking RSVP’s ordering food, set-up/break down of events, surveys.

35% Enter business expense reimbursements for travelers within Enrollment Management using established procedures, regulations, and organizational objectives. Process invoices for payment, create purchase orders, reconcile Purchasing Cards and Travel Cards. Examine budget estimates and proposals for completeness, accuracy and conformance with established procedures, regulations, and organizational objectives. Orders receive, organize and store office and breakroom supplies.

15% Serve as back-up for the Enrollment Management reception and customer service area. Ensure effective and efficient workflow, adheres and promotes a service culture with enthusiasm, perseverance and patience and the ability to serve as a positive change agent.

Other Duties as assigned.

Minimum Qualifications: High School diploma or equivalent is required. Some college preferred. 3-5 years progressive business operations experience required, preferably at the University of Miami. Intermediate skills using Microsoft Word and Microsoft Excel. Must be self-motivated and highly dependable. Have the ability to work independently in a highly demanding, fast paced environment, must be well organized with attention to detail, must be able to multitask under time constraints and priorities. Excellent interpersonal and communication skills with talent to work across all functions and at all levels throughout the organization and external parties. Team player to support the delivery of goals and objectives. High personal standards of integrity, ethical behavior, fairness and respect in dealing with team members. Consistently displays the ability to be helpful, respectful, and approachable. Must be service-minded and have strong follow-up and follow through skills. Any appropriate combination of relevant education, experience and/or certification may be considered. May be asked to work extended hours, if needed.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c104