Sr. Division Administrator

Job description

Job location: Miami, FL

Employment Type: Full-time
Posted data: 2020-11-16
Req: R100042579
Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The Department of Surgery is currently seeking a Sr. Division Administrator. The incumbent in this position assumes responsibility for supervision and performance management of all assigned staff including making decisions as they pertain to hiring, training, evaluation, promotion, and termination. Manages daily operation and performance of the staff and directs them in achieving the division goals and objectives. Responsible for processing all new hires, terminations, promotions, transfer and leave documentation for divisional staff. Reviews and takes ownership over the fiscal management of the division’s budget including annual budget preparation, budget reporting, reimbursements, disbursements, and chargebacks. Maintains knowledge of and assures departmental compliance with UM policies along with policies and procedures, and applicable regulatory requirements and accreditation standards (Human Research Committee, Animal Care, and Use Committee, and other University Committees). Ensures the division complies with all federal, state, and local regulations. Oversees the daily procurement operation, monitors the workflow, and manages support staff. Manages the procurement practices and procedures within the division. Assumes responsibility for budget approval of divisional purchase requests. Manages division renovation projects including coordination with vendors for equipment/furniture/facility repairs. Supports divisional initiatives as required or needed. Seeks problem resolution and ensures that the solution is within the established divisional guidelines. Recommends methods to improve daily business operations and functions to departmental management. Coordinates and implements as required. Researches assigned projects/issues, identifies course of action and makes recommendations as appropriate. Identifies areas of improvement and implements an action plan or initiative to meet divisional goals and objectives. Other duties as assigned

Fiscal and Clinical Operations:

Responsible for maintaining accurate records and preparing clear and accurate reports for informational, auditing, and operational use. Assists in the preparation of the annual operating budgets of sponsored and non-sponsored accounts for specific divisions and oversee the annual operating budget for all clinical and basic science research divisions and centers within the division per annual budgetary guidelines issued by Medical Finance. Prepare ad-hoc reports to include, but are not limited to, financial, productivity, and variance analyses. Development and implementation of the division operations as it pertains to operation efficiencies, compliance policies, and processes to continuously improve team members’ developments.

Education Requirements (Essential Requirements):

Bachelor’s degree in Business or related field; Master’s degree preferred


Eight to ten years of work experience in a leadership role with broad exposure to fiscal and operations management

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Job No:
Posted: 11/17/2020
Application Due: 2/15/2021
Work Type: