Project Coordinator

Job description


GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.



  • Organize and plan work activities of the Department for review with appropriate senior staff
  • Implement and manage tasks in accordance with departmental objectives
  • Participate as a member of project teams
  • Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
  • Maintain project plans in Microsoft Project and produce related project reports
  • Compile and analyze data, and draft project reports for review by senior staff
  • Initiate and maintain contact with key personnel including staff, department heads and external parties
  • Update the Director or designee on project details and changes in a timely manner
  • Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
  • Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
  • Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
  • Develop and maintain time schedules for department staff, project events and office activities
  • Maintain project files and support materials
  • Perform other duties as required.






  • Bachelor’s degree in business administration, a related field, or equivalent experience

  • 1 year of experience coordinating and planning projects

  • Ability to work in a team and meet performance deadlines in a dynamic environment
  • Excellent oral and written communication skills necessary to interact with clients and staff
  • Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.
Additional Information


  • Assist developing and editing website content and other written media as needed
  • Assist with running analytics, compiling data, and drafting reports
  • Technical and administrative support for webinars
  • Assist with drafting content, formatting and releasing e-newsletters
  • Maintain e-distribution listserves
  • Assist with creation of videos (filming, editing, etc.)
  • Request and collect data required for reports to funders
  • Assist with developing and loading social media posts and facilitating social media engagement
  • Attend local and/or national conferences



  • Experience with Adobe InDesign graphic design
  • Experience with website editors
  • Experience with video production
  • Experience liaising with stakeholders and teams across multiple sites
  • Professional and/or personal experience with mental health
  • Experience with Google Analytics
  • Ability to travel to off-site locations


Additional Information: Description of Center: This position will be housed within the Implementation Science and Practice Advances Research Center (iSPARC), which aims to conduct, disseminate, and support the use of research in the public mental health system to enhance services for people with behavioral health conditions that promote their recovery and improve their quality of life. ( The position will be part of iSPARC’s Communications Team.




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Job No:
Posted: 11/17/2020
Application Due: 11/16/2021
Work Type: