Associate Athletic Director for Facilities and Operations

Job description

Job Title: Associate Athletic Director for Facilities and Operations
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8571
Job Description


Working under general direction, the Associate Athletic Director is responsible for the leadership and management of all athletic facilities, events and services. Responsibilities include facility management, direct supervision of three full time staff members as well as student facility staff, event/ game day management, capital projects, planning and project management and all internal/external revenue and non-revenue rentals. Responsible for Spartan Club initiatives, communication and events.


    Oversee the entire facility operation for the athletic department. Implement policies and procedures within all aspects of facility management. Establish methods and organizational structures for facility and event management. (16%)Coordinate department facility rehabilitation and maintenance. Implement a risk management plan to include inspection of equipment and venues for potential safety hazards and/or programmatic problems. Create and implement policies and procedures for the management and day-to-day operation of all athletic facilities as well as training of staff. Work with campus partners to ensure quality maintenance and upkeep of all athletic areas. (12%)Provide leadership in the execution of all home intercollegiate athletic contests management, special events and community rentals. Ensure all aspects of the facilities are ready for competition prior to contest, including scoreboards, bleachers, sound systems, chairs, court/goal padding, visiting team and official’s locker room, etc. (10%)Serve as a sport supervisor for 2 to 3 varsity programs. Develop a relationship with the coaches and their student athletes to ensure the total athletic experience and its proper relation to the academic environment at Case Western Reserve University. Consult with coaches on a regular basis to determine and facilitate team improvements. Review team budgets and monitoring. Assure that teams are compliant with all university policies and NCAA rules and monitor how the team represents the university during competitions. Evaluate preseason and midseason goals. Observe team morale and provide an administrative presence at games to trouble shoot and support the coaches and student athletes. Review updates with the athletic director. Chair head coach search committee when applicable. (10%)Provide direct supervision to three full time facility staff members to ensure proper daily operation of athletic facilities and contest management. (7%)Maintain facilities budget including memberships, guest passes and locker rentals. Establish methods for cost efficiency. Solicit and provide services needed for community rentals of athletic facilities. (7%) Prepare master schedule for the use of all athletic facilities to include varsity contests, practice times, intramural activities, club sport events, physical education classes and open recreational use. (6%)Lead department administrator on all capital projects. (6%)Supervise and execute all department annual signature events including the Hall of Fame banquet, student athlete banquet and reception, Throwback Weekend and others as needed. (6%)Serve as department liaison for major university events including but not limited to university commencement. (6%)Provide supervision of the department’s equipment manager to ensure proper maintenance and management of department equipment and create policies and procedures for inventory and distribution of all practice and game apparel. (4%)Responsible for the Spartan Club activities, meetings, communication and events in conjunction with the president and board of the Spartan Club, which is the booster organization of the department. (4%)


    Serve an active role on the athletics management team in developing long and short-term department strategic planning for all athletic facilities and event management. (4%) Ensure courtesy and hospitality is shown to officials and opponents. (1%)Perform other duties as assigned. (1%)


Department: Continuous contact with the director of athletics, faculty, coaches, staff and students to provide information, scheduling and customer service. Occasional contact with other Student Affairs division offices as well as, Career Center, university faculty, Development and Alumni Affairs, Office of Undergraduate Admission, Housing and Residential Life for the purpose of scheduling events in the facility.

University: Continuous contact with Plant Services and Custodial Services to coordinate maintenance, events set up, grounds work and cleaning needs.

External: Occasional contact with secondary schools. Alumni groups, University Athletic Association members, President’s Athletic Conference, National Collegiate Athletic Association affiliated institutions and groups from business or industry for the purpose of scheduling events in the facility.

Students: Daily contact with students for coordination of student employee operations.


Provide direct supervision of three facility staff members.

Indirect supervison of head coaches of 2-3 varsity sports programs.


Experience: 5 years of experience in athletic administration and facility management.

Education/Licensing: Bachelor’s degree required; Master’s degree in related field preferred.


    Strong organizational and interpersonal skills required, both oral and written requiredDemonstrated facility and operations management background. Knowledge of NCAA, UAA and PAC rules as they relate to facility management and scheduling. Knowledge of NCAA academic and behavioral rules, regulations, guidelines and standards for student athletes.Ability to work independently to organize multiple projects simultaneously required.Employee management skills: ability to educate/train staff, delegate and supervise effectively required.Proactive approach to potential problems, excellent problem-solving skills required.General computer skills.Ability to meet consistent attendance.Ability to interact with colleagues, supervisors and customers face to face.


The employee is directly exposed to the following hazards in the work environment: bloodborne pathogens, chemicals, commercial products and moving around machinery. The employee will need to perform the following activities: bend/stoop, crouch, kneel, reach, reach above shoulder, push/pull, climb stairs and repetitive motion using computer mouse and keyboard to type. Managing with the Athletics department requires flexibility and the ability to work on nights and weekends.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.





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Job No:
Posted: 11/15/2020
Application Due: 2/13/2021
Work Type: