HR Specialist - Student Employment #202888

Job description

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Classification Title:

Human Resources Specialist

Competency Level:


Working Title:

HR Specialist - Student Employment #202888


Human Resources and Payroll

Position Summary:

Western Carolina University is recruiting for a primary point of contact for the onboarding of student and temporary employees. This position will include the following responsibilities:
- Processing a large volume of hiring proposal actions for students that includes vetting proposals for accuracy, verifying eligibility, contacting students to set up intakes, managing the I-9 process and submitting for payroll.
- Onboarding – overseeing the online portal, and the student employment checklist.
- Compliance – ensure all policies and regulations are followed and critical deadlines are met.
- Auditing of human resource actions to ensure accuracy and compliance.
- Review and revision of student employment forms, policies, pocuedures and handbooks, etc.
- Other duties as assigned.

This position functions at the Journey Competency Level.

Knowledge, Skills, & Abilities Required for this Position:

This position requires the ability to prioritize multiple responsibilities efficiently and independently while meeting established deadlines. Will operate and maintain basic office equipment (computer, fax, copier, telephone, scanner etc.) to perform a high volume of work in a production-driven environment. The ability to work under stringent deadlines; the ability to cope with stressful situations; the ability to communicate effectively and professionally by telephone; the ability to interact courteously and effectively at all times with students, staff, faculty, and others outside the university; the ability to learn, interpret, and explain policies and regulations; the ability to independently respond to inquiries; and knowledge of and the ability to utilize computers for spreadsheet and word processing applications. Must be able to interpret instructions, organize materials, prioritize work and shift priorities as needed. Substantial experience with Excel and Word is highly desired. Experienced Banner user and payroll experience is desired.

Minimum Qualifications:

Graduation from a four year college or university; or an equivalent combination of training and experience.

Preferred Qualifications:

1-2 years HR experience, some knowledge of employment law. Employee must be team oriented, flexible and adaptable with a positive approach and a strong work ethic. Friendly, approachable, and sincere in communicating with internal and external customers. Excellent communication and interpersonal skills, demonstrating tact and diplomacy to consistently interact effectively and flexibly with diverse groups of people. Ability to exercise judgment and discretion in handling sensitive and confidential issues.

Anticipated Hiring Range:


Position Type:

Permanent Full-Time

Number of Hours per Week:


Number of Months per Year:


Salary Band Range:

$30,709 - $59,106

Salary Grade:

For administrative purposes during the implementation of Career Banding this ­­­­­­­­Journey level position is considered a Salary Grade 66.

Open Date:


Close Date:


Open Until Filled:


Special Instructions to Applicants:

Applicants must apply online. A cover letter, resume, and list of references (to include their complete contact information) are required attachments.


If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

Effective October 1, 2015 all new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).


Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit Proper documentation of identity and employability are required at the time of employment.

Credential Verification:

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.


Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected]

University Safety:

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.




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Job No:
Posted: 11/15/2020
Application Due: 11/24/2020
Work Type: