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Curriculum Specialist-Scholarship

Job description

Employee Type:

CS-Classified Staff

University Title:

Instruction & Classroom Support Technician 2

Working Title:

Curriculum Specialist-Scholarship


Elson S. Floyd College of Medicine


College of Medicine

Department Link:

Elson S. Floyd College of Medicine

Position Number:


Hiring Unit :

Office of Curriculum

Work Location:


Zip Code:


This position is in a Bargaining Unit:


Summary of Duties:

The Elson S. Floyd College of Medicine (ESFCOM) at Washington State University is embarking on the accreditation and development of a next generation medical school designed to train students to be physician leaders, who innovate, adapt and discover in an ever changing healthcare landscape. The School is now inviting applications for the position of Curriculum Specialist-Scholarship who will join the Office of Curriculum team in leading the college into the future.

The Curriculum Specialist-Scholarship will support faculty in the design, development and delivery of the medical school curriculum based upon best practices. The incumbent will support faculty and administration with course design, implementation, and instructional approaches. These include editing and evaluation and monitoring of the curriculum.

The incumbent will work closely with faculty, staff, and clinical campus locations to ensure all aspects of the MD Program curriculum are coordinated consistently across the distributed campuses and clinical locations, including schedules in the learning management system and curriculum management systems (LMS & CMS) E.Flo MD.

This position will specifically support the Scholarship Course and associated deliverables (e.g. Scholarly Project) and components (e.g. Evidenced-Based Medicine) over Years 1-4 of the curriculum.

Additional Information:

Competitive benefits available hrs.wsu.edu/benefits
Duties and Responsibilities:
55% Scholarship Design, Development, and Delivery Support
-Provide feedback to faculty and project supervisors in the application of best practices for the design, development and delivery of courses, and support project supervisors in best practices for assisting students in making expected progress on projects relevant projects and courses.
-Collaborate with Course Director to provide support related to the design, development, delivery, and quality assurance of the course sequence and deliverables, while utilizing best practices through course development, building, and delivery.
-Assist faculty Course Director with curricular development and preparation of materials, assignments and evaluations.
-Prepare, track, edit, review, publish, and update on a systematic timeline documents or other materials including syllabi, manuals, guides, and assessment rubrics.
-Support and shepherd curricular documents related to the Scholarship Course or associated components through the College of Medicine Curriculum subcommittee, Curriculum Committee, and WSU Faculty Senate course approval process; ensure relevant stakeholders are apprised of the process status.
-Create, update, and share among stakeholders a curricular dashboard of students’ progress.
-Collaborate with and support other College of Medicine offices with specific projects such as the Dean’s Office, Academic and Community Partnerships, and the Office of Research.
-Independently problem solve issues when identified. Seek guidance from team members, Course Director, or manager of the Office of Curriculum when needed.
-Coordinate regular and ad hoc meetings for the Scholarship Course Team, including scheduling, agenda preparation and distribution, notes (discussion items and resulting task list), room reservations, and other administrative tasks.

15% Scholarship Coordination and Assistance
-Schedule appointments, maintain records and inventory, and compose written communications on behalf of the MD Program Scholarship Course and associated deliverables and components.
-Serve as the point of contact for student queries (320 students) regarding the Scholarship Course and related deliverables and components.
-Identify students who are off track with progress, consult with and develop intervention in collaboration with course director and project supervisor.
-Assist with providing feedback to students related to their progress toward completion of the Course Requirements.
-Prepare, disseminate, update, and track documentation related to student progress on their Scholarly work and related course requirements. This may include creation of a communication log or portals which gives faculty oversight into the student’s communications not captured by the LMS & CMS (E.Flo MD).
-Interface with College of Medicine to assist with recruitment of new project supervisors; prepare and communicate information, documents, and respond to questions.
-Manage individual and course committee meetings, including initiating meetings, to support student learning, setting agendas, and accurately summarizing the status of each student’s progress on their project, identifying gaps in assignments, supervision, or changes to project for the course committee and review team members.
-Support and manage the execution of additional special projects, including but not limited to keeping key stakeholders informed, setting meeting agendas, preparing materials, editing, and tracking for these special projects (examples include: Journal Club, research electives (summer term Research Experience course offering and fourth year), summer research opportunities, communications and coordination regarding the allocation of Dean’s Excellence Fund, etc.)

15% Curricular Support
-Record maintenance, database maintenance, site visit preparation, and correspondence.
-Maintain curricular documents, including revisions and version control.
-Collects, organizes, and manages Learning Objectives into Education Activity Forms in preparation for uploading to learning events in the LMS & CMS (E.Flo MD) for curriculum years 1-4 related to the Scholarship Course, its associated course deliverables and components.
-Performs other applicable curriculum mapping tasks within E.Flo MD including mapping session level (activity) objectives to course objectives, milestones, program competencies, and assessment methods for the Scholarship Course and associated course/components.
-Work with faculty to ensure curriculum content is accurate and current.
-Coordinate with College Education Technology team to ensure student learning resources are available to students.
-Update and maintain Scholarship Course and its associated component information on course pages within LMS & CMS (E.Flo MD).
-Collaborate with other units of the College of Medicine, including but not limited to Education Technology, Assessment and Evaluation, Faculty Development, Accreditation, Compliance, Student Affairs, biomedical sciences and clinical faculty departments for all matters related to the Scholarship Course its associated components.
-Collaborate with Spokane Health Sciences Campus Information Technology, Library Services, Student Affairs for all matters related to the Scholarship Course and its associated components.

10% Quality Assurance
-Support the Associate Dean for Curriculum in strategic-planning and continuous quality improvement of the Scholarship Course, its associated components.
-Establish, maintain, report progress to appropriate stakeholders, and follow quality assurance procedures.
-Monitor and facilitate the performance of curricular quality control checks by faculty and staff.
-Update and distribute quality control standard operating procedures.
-Review and correct/update learning objectives for faculty and quality controls any/all content before entered into learning management system.
-Provides consultation for professional/faculty development needs to the Faculty Development team.
-Provides consultation for LMS & CMS (E.Flo MD) design and functionality.

5% Other related work as required

Appointment Status:


Job Appointment (FTE%):


Position Term in Months:


Monthly Salary:


Required Qualifications:

A Bachelor’s Degree with major study in specific instructional area; or equivalent education/experience.

Additional Requirements:

Bachelor’s degree in Instructional Design, Curriculum and Instruction, Education, Biology, Social, Physical, or Health Sciences, or closely related field.

Demonstrated experience with educational technology systems including Learning Management Systems.

Experience utilizing Microsoft Office products including Outlook (specifically complex calendaring), OneDrive, SharePoint, Word, Excel, and PowerPoint.

Experience in a fast-paced environment including frequent interactions with students, faculty, staff and/or the public.

Proven ability to prioritize projects with competing deadlines, takes initiative and handle information in a confidential manner.

Preferred Qualifications:

Advanced skills in Microsoft Excel (creating/using formulas, tables, charts and graphs) Outlook, SharePoint and Adobe Acrobat Professional (creating fillable forms).

Experience using Slack, Teams, Zoom (or other video-conferencing software).

Working experience in post-secondary education and/or working experience in secondary education (in some cases).

Experience with Instructional Design and Academic Technologies in a medical school.

Experience in clinical and/or social research processes.

Master’s degree in Instructional Design, Adult Education, Higher Education Administration, or closely related field.

Will this position require a background check?:

This position has been designated by the department to require a background check

Open Date:


Close Date:


Open Until Filled :


Special Instructions to Applicants:

Internal/promotional candidates will be considered first. Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for at least three (3) professional references in the application.

EEO Statement :

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected]

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Job No:
Posted: 11/15/2020
Application Due: 11/22/2020
Work Type: