Acquisitions Clerk

Nov 13, 2020
Institution Type
Four-Year Institution

University of Scranton
Acquisitions Clerk

Non-Discrimination Statement
The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, religion, ancestry, gender, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, veteran status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

Anyone who has questions about the University’s Sexual Harassment and Sexual Misconduct Policy, or the University’s Non-Discrimination or Anti-Harassment Policy, or wishes to report a possible violation of one of the policy should contact:

Elizabeth M. Garcia
Title IX Coordinator
The Office of Equity and Diversity
Institute of Molecular Biology & Medicine, Rm 311
[email protected]
(570) 941-6645

University Mission
The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The University’s mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at


Job Purpose:
The Acquisitions Clerk is responsible for all aspects of ordering and receiving materials for the library. This position also cross-trains on other Technical Services activities/duties.

Essential Duties:
- Processes order requests, searches the online catalog and databases for materials already held, and researches current prices and information for requested editions
- Receives materials and reconciles shipments with packing lists, monitoring items for damage or publishing errors. Reports problems to the Collections and Resource Management Librarian
- Researches, prepares and places library book orders for all formats, including eBooks, print, out-of-print, and “rush” orders using the Library’s integrated online system, online databases and Internet resources
- Processes and inputs invoices into Sierra (library computer system) for payment
- Uses departmental credit card to purchase book and standing orders as necessary
- Monitors book & standing orders and vendor shipments to insure accurate receipt of orders
- Prepares & reviews open order reports and statuses of orders and standing orders
- Monitors departmental budget balances to ensure funds are not overspent
- Prepares credit card transaction reports for submission to Purchasing Department
- Follows up on vendor errors, damaged materials, and returns
- Answers the telephone in Acquisitions Dept. and provides information or refers to proper personnel
- Monitors the departmental operations in the absence of the Collections and Resource Management Librarian
- Files invoices and order records

Additional Skills Required:
- Ability to perform methodical and detailed work tasks with a high level of accuracy and close attention to detail

- Ability to work independently and to prioritize tasks according to the needs of the department

- Ability to think critically and problem solve

- Ability to multi-task

- Ability to communicate effectively in both oral and written form

- Excellent interpersonal skills and a willingness to work collaboratively

- Ability to lift heavy cartons of books (up to 40 lbs.), and push heavy book trucks throughout the library

- Technical competency in Microsoft Office products

- Must be able to respect, support and contribute to the University’s Catholic and Jesuit mission

Minimum Education Requirements:
- Associate’s degree, or two years completed towards a Bachelor’s degree

Preferred Education:
- Bachelor’s degree is preferred

Minimum Job Experience Requirements:
- One year library work experience is required

Preferred Qualifications:
- Library work experience in Technical Services, with use of an integrated library system - Working knowledge of OCLC and MARC records

Schedule/Work Hours:
Monday through Friday, 8:30 a.m.-4:30 p.m. (35 hours per week). Additional hours as required.

Full Time/Part Time:

Annual Schedule:

Special Instructions to Applicants:
Please upload your cover letter, resume, and contact information for three (3) references when applying to this position.

Posting Number:

To apply, visit

Copyright ©2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency