Bursar 2020

Job description



Bursar 2020
MiraCosta College


For full details and to apply, go to https://jobs.miracosta.edu/postings/2345

Type of Assignment: Full Time
Assignment Category: Regular Position

Position Details:
One regular, full-time, exempt position, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 8:00 am - 5:00 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.


Salary Range: 34
Compensation: Starting $7,595.55 per month, $91,147 annually* (range 34, step 1).

*pending Board approval

Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.


Benefits:
A full benefits package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees’ Retirement System (CalPERS).


Position Term in Months: $Term

Application Procedure:
Complete application packets submitted through the online system by Sunday, 12/6/2020, will be included in the first screening. Additional applications will continue to be accepted until the position is filled. Please submit the following documents directly in the online system until you receive a confirmation number:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the representative duties and desirable qualifications.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable.
If a degree(s) was earned, the transcripts must state that the degree was awarded.
Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency.
To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=6. Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.


Basic Function:
Under general direction, provide leadership, coordinate, plan and supervise all cashiering operations and activities; responsible for student accounts, records, and control of tuition/fees receipts and student accounts receivable; coordinate disbursement of financial aid; manage, control, and reconcile district cash receipts; manage the technical aspects of the student financial system; and perform related duties as assigned.


Distinguishing Characteristics:


Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Supervisory Responsibilities
1. Plan, organize, and control the work of assigned staff.
2. Supervise, train, and evaluate staff performance.
3. Participate in the interviewing and hiring of department personnel.
4. Establish and monitor department plans, goals, and performance requirements that support the district and division’s mission, objectives, and service standards.

Duties/Responsibilities
5. Assure timelines are met; maintain cash controls, and ensure applicable laws, regulations, policies, and procedures are applied to cashiering activities and student accounts.
6. Plan and conduct internal audits and ensure compliance with all audit requirements; develop strategies to address audit findings.
7. Administer and coordinate the preparation of reports as required by federal, state, county, and district policy; develop, analyze, and compile student account data and prepare standard and ad hoc reports.
8. Research, respond to, and resolve student account and other cash inquiries in a professional manner and take necessary corrective actions.
9. Assist in developing new policies and procedures as required.
10. Oversee financial aid disbursements, collection and refund of student fees, and processing of student and third-party billing.
11. Coordinate and participate in activities connected with the conversion, development, and maintenance of the cashiering financial systems; examine student and cashiering systems and recommend appropriate improvements; develop and implement processes that streamline and benefit both students and the cashiering office.


Other Duties:
1. Communicate with third-party agencies to arrange payments or resolve discrepancies; approve and establish new third-party contracts with providers.
2. Set up and monitor fee deferments and waivers; coordinate and monitor disbursements of emergency loans.
3. Perform related duties as assigned.


Knowledge Of:
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Strong financial management skills
• Proficiency in financial analysis and research techniques
• Knowledge of automated cashiering financial systems and integrated business office software
• Knowledge of principles and practices of cashiering and cash control
• Knowledge of principles and practices of effective management and supervision
• Knowledge of district practices of budgeting, purchasing and maintaining public records
• Knowledge of applicable federal, state, and local laws, rules, and regulations


Ability To:
• Ability to interpret, apply and explain rules, regulations, policies, and procedures in a variety of situations
• Sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues


Education & Experience:
Graduation from an accredited four-year college or university with a bachelor’s degree in accounting, business, or a related field, and at least three years of related experience; or equivalent combination of training and experience.


Desirable Qualifications:
1. Previous supervisory experiences in cashiering services in higher education
2. Demonstrated experience working collaboratively with Student Services and Financial Aid departments.
3. Previous experience with Peoplesoft student financial system or other student enrollment/payment system and experience with student system upgrades/maintenance.
4. Demonstrated experience with MS Office Excel.


Licenses & Other Requirements:
A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.


Physical Effort:
Primarily sedentary with intermittent standing, walking, bending, and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to a variety of locations on and off campus as needed to conduct district business.


Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to concentrate on detailed tasks for extended periods and to work effectively under pressure with minimal direction or supervision; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.


Working Conditions:
Primarily business office environment, subject to constant employee and student contact and interruptions and intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, weekend and/or holiday hours are required on an as-needed basis.


Posting Number: S20/21024P
Human Resources Contact Information: [email protected] or 760.795.6854
Job Close Date:
Open Until Filled: Yes
First Screening Date: 12/7/2020

About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at http://www.miracosta.edu/officeofthepresident/pio/aboutmcc.html





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Posted: 11/13/2020
Application Due: 11/13/2032
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