Graduate Student Affairs Officer (4575U) Berkeley Law 12806

San Francisco
Nov 13, 2020
Institution Type
Four-Year Institution

Graduate Student Affairs Officer (4575U) Berkeley Law 12806 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: November 27, 2020

Departmental Overview

UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.

The Jurisprudence and Social Policy (JSP) program is a unique doctoral program housed within the School of Law at the University of California, Berkeley. The location within Berkeley Law facilitates students taking interdisciplinary courses offered by JSP faculty, as well as classes in the traditional law school curriculum. Unlike most graduate law programs, JSP is organized under UC Berkeley's Graduate Division, and JSP students form part of the general cohort of Berkeley graduate students. This allows access to the unrivaled depth and excellence of UC Berkeley's top-ranked graduate programs across campus. This position is within the JSP program at Berkeley Law.


Academic Advising & Progress of Enrolled Graduate Students:
  • Applying professional Student Services concepts, provides JSP graduate student support on a variety of issues including registration and enrollment policies and procedures, degree requirements, administrative issues, personal issues affecting studies, withdrawal and readmission, departmental and campus programs, and graduation.
  • Reviews students' progress and advises students and faculty on requirements for degree completion.
  • Identifies students with progression problems and recommends interventions.
  • Serves as a liaison to the Graduate Division staff (and Law School student services office as appropriate) in determining and implementing feasible solutions regarding students with unusual and specific academic problems.
  • Maintains all departmental graduate students records and files, including records of dissertation and qualifying exam (QE) committees.
  • Assists & advises students in timely preparation of documents for QE exam eligibility; committee changes and approval; advancement to candidacy; conferral of Ph.D. degree.
  • Initiates constitution of Ph.D. qualifying examination committees to ensure departmental requirements are met
  • In consultation with the Head Graduate Advisor, writes and updates the Graduate Program guide and updates the online Academic Guide.
  • Serves as department resource for graduate matters. Advises students and faculty on departmental, Graduate Division, and university policies and procedures.
  • Makes recommendations for the improvement of department procedures regarding all aspects of the graduate student experience.
  • Analyzes the educational and administrative impact of proposals and changes to the course program.

  • Manages and facilitates the process of the application cycle. This includes the areas of application processing, document management, advising and prospective student communication, and materials development.
  • Advises prospective applicants on necessary academic preparation, appropriateness of program as it pertains to the prospective applicant's goals.
  • Prepares application files for reader evaluation. This includes areas of application processing and document management.
  • Researches and resolves admissions issues and discrepancies that arise.
  • Documents results in the database, and notify applicants of any missing materials.
  • Collects and processes missing materials as received to complete files.
  • Coordinates and documents Admissions Committee recommendations.
  • Prepares admitted applicant files for Graduate Division approval.
  • Initiates and arranges prospective students visits to Berkeley.

Fellowships and Financial Aid:
  • Advises students on department five-year fellowship package terms and financial aid options on campus.
  • Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards.
  • Monitors and verifies funding available for students, including comprehensive and complex roster of departmental funds, Graduate Division-managed funds, and Graduate Division Block Grant.
  • Tracks individual student fellowship packages to manage the distribution of non-departmental graduate student funding in conjunction with departmental resources to ensure full distribution of student funding each semester.
  • Verifies student enrollment data required for fellowships and funding.
  • Together with the Berkeley Law Financial Aid office processes disbursement of funds via Student Information System (SIS).
  • Maintains department records regarding student fellowship tracking.

  • Plans and implements complex, high-visibility student events, such as commencements and new student orientations.
  • In coordination with relevant staff, faculty and students, plans and implements select graduate student events, including visit day, new student orientations, graduate student forums, and workshops.
  • Coordinates commencement details with Berkeley Law for PhD recipients and serves as primary contact for Ph.D. student participation in the annual ceremony.
  • Attends department graduate student events, as required.

Professional Development:
  • Attends campus-wide graduate advising (GSAO) meetings, and tracks and reports back to the department about any changes related to graduate affairs. In consultation with supervisor, identifies and implements annual professional development goals. Examples might include special projects, or participating in professional associations, training programs, or campus committees.
  • May participates and attend workshops and seminars focusing on topics such as professional skills development, planning in higher education, and developing and maintaining expertise on various computer systems and computer software.

Required Qualifications
  • Working knowledge of advising and counseling techniques.
  • Strong verbal and written communication skills.
  • Excellent interpersonal skills, including demonstrated experience in multicultural competencies, ability to work in diverse populations and collaboratively in teams.
  • Ability to accurately interpret policies and procedures to students and faculty.
  • Thorough knowledge and experience working with a diverse student population and commitment to strategies to support student diversity.
  • Strong skills in judgment and decision-making, problem identification, and problem solving.
  • Ability to keep track of and communicate program concentrations and department's complex funding support plan.
  • Strong computer skills, including knowledge and proficiency of Google suite, Microsoft suite, and database software; ability to learn new systems and software.
  • Proficiency with and/or ability to learn new technology; ability to train others to use new technology.
  • Strong attention to detail and commitment to accuracy.
  • Service oriented, with ability to remain courteous at all times.
  • Ability to exercise consummate discretion regarding management of confidential student records and privileged information within the department.
  • Advanced knowledge of policies and procedures pertaining to graduate study and professional education; thorough knowledge of or ability to learn university policies, procedures, processes and requirements.
  • Experience providing a wide range of student services duties and responsibilities for an academic department, school, college, or organization.
  • Experience working in academic advising, recruitment, admissions, financial aid, student orientation and events, career counseling, and related programs.

  • Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications
  • Knowledge of or the ability to quickly learn University-specific computer application programs and knowledge of or the ability to quickly develop an understanding of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
  • Academic advising experience at the graduate level.

Salary & Benefits

This is an exempt, monthly paid position. The annual salary range of the position is $68,000.00-$73,500.00, commensurate with experience

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full time (M-F; 40 hours/week) career position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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