Collection Management Facility Supervisor

Job description

Category:: Professional
Department:: Library Services
Locations:: Binghamton, NY
Posted:: Nov 12, 2020
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 04460

About Binghamton University:

Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by outstanding academics, facilities and community life - promotes extraordinary student success.

Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 18,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.

Job Description:

Budget Title: Instructional Support Associate (SL-2)

Salary: $44,000 - 48,000

The Binghamton University Libraries (Libraries) seeks an individual with a service-oriented disposition and high attention to detail who is ready to join the Reader Services and Resource Sharing Department as Collection Management Facility (CMF) Supervisor.

The CMF Supervisor's primary responsibility is for physical collections management at the Libraries' Collection Management Facility. The incumbent collaborates in planning and coordinates projects to move materials among various campus libraries or from campus libraries to the CMF; plans and conducts inventory of the physical collections stored at the facility for more efficient storage and use; has oversight for the building; oversees processing of requests from library users for CMF materials; and supervises two library clerks and student assistants.

The CMF Supervisor reports to the Assistant Head of Reader Services for CMF/Stacks with the Head of Reader Services and Resource Sharing as the second line supervisor.


  • Participate in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias.
  • Oversee the relocation of the current Library Annex (Annex) facility to CMF facility. Activities related to this relocation include managing projects such as weeding items, barcoding items, catalog record changes, and other inventory management activities.
  • Manage the day-to-day activities of the Annex and CMF, a remote storage facility.
  • Play an essential role in developing, designing, and coordinating transition to high density style storage facility.
  • Supervise, train, and schedule the employees of the CMF which includes library clerks and a crew of student assistants.
  • Assist staff with daily activities as needed including the responsibility of adequate and appropriate staffing of the reading room service desk during office hours.
  • Preside over the processing of materials transferred to and from the CMF, including item record changes and entering records into the inventory control system and shelving, retrieving and re-shelving items in the storage module. This includes training and monitoring all staff to safely operate a high-lift order picker.
  • Oversee the Annex and future CMF Interlibrary Loan and Document Delivery operation which entails scanning articles and loaning physical items in the CMF's inventory.
  • Serve Binghamton University and community patrons with the use of CMF materials via phone, email, and in-person.
  • Serve as a pivotal member of the management team in the Libraries' Reader Services and Resource Sharing Department, which coordinates the responsibilities and duties of all operations in the organization. The management team also establishes priorities, develops policies and directions, and formulates special projects and programs.
  • Prepare reports that track trends and support service development. Collect, sample, and analyze statistics as required.


  • Bachelor's degree
  • Demonstrated commitment to promoting diversity and anti-racism and working to advance a workplace culture that strives to eliminate or mitigate the effects of systemic racism and bias
  • Ability to supervise multiple employees in multiple project settings
  • Proficiency with spreadsheet software and ability to learn and apply other types of software and technologies
  • Strong verbal and written communication skills
  • Ability to move heavy loads on wheeled carts or pallets and lift up to 50 pounds
  • Ability to obtain or place materials on shelves at ground level and on shelves up to 12 feet in height, using step stools, tall ladders and a high lift order picker


  • Familiarity with integrated library systems or comparable systems for inventory control
  • Proven ability to work in a warehouse environment involving inventory control
  • Proven ability to lead projects and see them through to completion within established timelines

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

Deadline for Internal Applicants: November 27, 2020

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Persons interested in this position should apply online.

Please submit:

  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:




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Job No:
Posted: 11/13/2020
Application Due: 1/12/2021
Work Type: