<< Back to Search

Research Study Coordinator 1

Job description

Employee Type:

CS-Classified Staff

University Title:

Research Study Coordinator 1

Working Title:

Research Study Coordinator 1


Elson S. Floyd College of Medicine


Medical Education & Clinical Sciences

Department Link:

Elson S. Floyd College of Medicine

Position Number:


Hiring Unit :

Behavioral Health Innovations

Work Location:


Zip Code:


This position is in a Bargaining Unit:


Summary of Duties:

The Elson S. Floyd College of Medicine (ESFCOM) at Washington State University is embarking on the accreditation and development of a next generation medical school designed to train students to be physician leaders, who innovate, adapt and discover in an ever changing healthcare landscape. The School is now inviting applications for the position of Research Study Coordinator.

This position coordinates the operations of research studies focused on American Indian and Alaska Native (AI/AN) wellness. Under the supervision of the Principal Investigator (PI), this position coordinates research studies involving human subjects applying knowledge and skills that are specific to the study and that meet the mission and goals of the program.

This position coordinates, schedules and monitors research activities and subject participation. Responsibilities include interpretation and application of study protocols, participant interviews, test administration and records observations. This position coordinates management of study data, monitors data to maintain quality control, summarizes study results, prepares reports and routes reports to appropriate funding agencies. This position will also assist with Tribal approvals and developing and maintaining relationships with Tribal partners. With the assistance of the Administrative Assistant, this position also assists with budget and finance activities relating to their project, including but not limited to, participant payments, travel, and budget monitoring.

Additional Information:

Competitive benefits available hrs.wsu.edu/benefits
45% – Study Coordination
-Assists with the implementation of study protocol. Works closely with community site staff to collaborate and strategize coordination of the study. Builds relationships with communities and local resources to improve recruitment opportunities.
-Collaborates with Principal Investigator (PI) to monitor research studies to ensure that agreed upon procedures are being followed. Interpret policy and procedure to ensure compliance with all laws and rules. Address protocol deviation concerns immediately with supervisor. Strategizes and helps troubleshoot to correct problems. Escalates issues as needed to supervisor.
-Prepares human subjects applications, consent forms, and amendments for institutional review board (IRB) review and approval. Assists with training to ensure that staff and PIs are aware of policy and procedure concerning human subjects.
-Provides continuous review of research studies to ensure compliance with all laws, regulations, policy, and procedure that are associated with human subjects. Reports noncompliance issues immediately to supervisor. Also is responsible for managing reports to funders, data monitoring safety board, and community advisory boards.
-Assists the PI with Tribal approvals required for study operation.
-Ensures that study materials and supplies are available to PIs. Assists with inventory and ordering as needed.
-Serves as the primary contact for one or more study sites.
-With the PI, develops and maintains relationships with Tribal partners.
-Travel, as needed, to study sites to assist with enrollment, resolve problems, and undertake support data dissemination efforts.

25% – Participant Screening and Recruitment
-Primary contact for all study participants and those that are interested in becoming a study participant.
-Collaborates with community agencies. Maintains contact lists for community agencies and the services they provide. Refers study participants to these agencies as needed.
-Reviews and screens interested participants. Ensures that all participants meet the needs of the study and are eligible for the study based on established protocols.
-Recruits individuals to participate in research studies. Provides information about the study and what types of information/data will be collected from each individual. Informs all participants of data collection and storage/security measures that are in place to protect their privacy. Reviews and explains informed consent forms.
-Collects data, conducts interviews, and administers psychological measures related to mental health and substance use. Collects urine and breath samples and performs analyses in applicable studies.
-Administer study interventions.

15% – Data Management and Reporting
-Gathers and inputs study data into database systems. Ensures accuracy in the recording of all data and works with applicable research sites to assure data integrity.
-Manages research databases, troubleshooting and requesting changes to the database when necessarily, pulls and analyzes data for reports.
-Reviews and assesses study data to ensure adherence to study protocol. Collaborates with supervisor if protocols are not being met.
-Develops data dictionaries and code books.
-Coordinates data transfer ensuring prompt transfer and data safety. Processes, tracks, and monitors incoming data.
-Ensures all data is secure and remains confidential, reports breaches immediately.
-Assists in writing posters and presentations for disseminating evaluation findings
-Assists in preparing progress reports to funders.

10% – Administrative and Grant Support
-Monitors supply inventory for each study periodically. Ensures study supplies are available, and replenishes supplies, as needed.
-Assists in setting up service contracts with vendors, as needed.
-Coordinates payments to participants and billing procedures related to study visits.
-Assists in the coordination of grant-related travel, purchases, and reimbursement requests. Assists with purchasing, including purchase requests, ordering, and reimbursements.
-Schedules meetings with research partners.
-Assists with other fiscal and administrative duties related to grants.

5% – Other
Other duties as assigned.
The University
Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens — locally, nationally, and globally. As a comprehensive leading land-grant institution, WSU is committed to excellence in each of its research, teaching and outreach missions. With a focus on innovation, excellence, and accountability, continual enhancement of the quality, scope, and impact of research and educational endeavors are at the core of WSU’s strategic priorities.

The WSU campus in Spokane is located in the center of a developing University District downtown and enjoys a premier location along the Spokane River. WSU Spokane is the University’s designated health sciences campus and home to the Elson S. Floyd College of Medicine. The University offers graduate and professional degrees as well as some undergraduate completion degrees in many health sciences fields. Advanced degrees in K-12 education round out the offerings. The campus also hosts health sciences programs from Eastern Washington University.

WSU is one of only 115 public and private institutions recognized by the Carnegie Foundation as a “very high research activity” university. In addition to the Spokane campus, WSU has campuses in Pullman, the Tri-Cities, and Vancouver, with a developing campus in Everett; four research and extension centers within the state and extension offices in every county; and a Global Campus with online degree programs accessible worldwide. The University’s annual operating budget expenditures are nearly $1 billion.

The College
The Elson S. Floyd College of Medicine is Washington’s premier community-based medical school. It is named after the university’s late president, Elson S. Floyd. Dr. Floyd believed that Washington State University, as the state’s land-grant institution, should train doctors to serve all of Washington.

The mission of the School is to: Develop practical solutions to challenging problems in disease prevention, health care access and delivery; Train primary care physicians who will work in Washington and help alleviate a shortage of doctors, especially in rural and under-served areas; and Develop a strong research component, with faculty members who work on innovative projects, sharing what they know with students in classroom and research settings.

The City
Spokane is a major healthcare hub and the largest along the northern corridor of the United States between Minneapolis and Seattle. It offers the latest diagnostic and therapeutic care in all fields of medicine, and boasts four major hospitals, including Providence Health’s 644-bed Sacred Heart Medical Center. Complete with a rich cultural scene, historic neighborhoods, urban appeal, and easy access to four-season outdoor recreation, Spokane supplies a high quality of life for the nearly half million residents who live in the region.

Appointment Status:


Job Appointment (FTE%):


Position Term in Months:


Monthly Salary:


Required Qualifications:

Two years of college level course work in a relevant academic area AND two years of experience as a Research Study Assistant OR equivalent education/experience.

Additional Requirements:

Experience recruiting study participants for research studies.

Ability to travel, including overnight, on occasion.

Proficient with Microsoft Office suite products.

Preferred Qualifications:

Evidence of strong interpersonal skills and competence communicating and working with health professionals, faculty members, researchers, and diverse groups within the general public.

Experience working with AI/AN communities and organizations.

Experience working with individuals experiencing mental health or addiction problems.

Will this position require a background check?:

This position has been designated by the department to require a background check

Open Date:


Close Date:


Open Until Filled :


Special Instructions to Applicants:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for at least three (3) professional references in the application.

EEO Statement :

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521(v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected]

Posting Number:





Diversity Profile: University


Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/13/2020
Application Due: 12/3/2020
Work Type: Full Time