Pre-Award Grant Coordinator

Job description

DescriptionUniversity of Colorado | CU Anschutz Medical Campus
School of Medicine, Department of Medicine, Division of Infectious Diseases
Pre-Award Grant Coordinator (Research Services Intermediate Pro)
Position #735590 – Requisition #19563

* Applications are accepted electronically ONLY at *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Department of Medicine has an opening for a full-time University Staff (unclassified) Pre-Award Grant Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here. 

Nature of Work
Jobs in this career family provide direct professional support of research activities.  Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre-award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. 

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Examples of Work Performed

  • Pre-award grant functions, including ensuring all applications follow the sponsor guidelines, the University guidelines and timelines, and adhere to all grant application regulations and requirements.
  • Develops and implements funding announcement cycle reminders with internal deadlines and checklists.
  • Continuously seeks out and self-educates on new sponsor deadlines, mechanisms, policies and procedures.
  • Develops proposal budgets and routing documents in partnership with the Principal Investigators
  • Critically analyzes internal budgeting opportunities and advises and guides faculty. Provides financial support and guidance to faculty for each grant application.
  • Creates proposal in InfoEd system and submits for internal review and approval.
  • After reviewing Office of Grants and Contracts markup, edits proposals and gathers final documents from Principal Investigator. Ensures adherence to internal and funding agency guidelines.
  • Submits final proposal to the Office of Grants and Contracts (OGC) for submission to sponsor no later than internal OGC deadline.
  • Responsible for the coordination of all follow-up responses to the proposal and requests for action in the ERA commons (e.g. Just-In-Time, Conflict of Interest, Statements of Appointments, Final Invention Statement).
  • Manages progress report deadlines. Reminds faculty of progress report deadlines, instructions and process. Prepares non-competing submission in InfoEd and ensures timely submission.
  • Reviews grant applications prior to submission and ensures that all sponsor guidelines are met.
  • Prepares sponsor and institutional forms prior to submission deadlines, including assurance numbers, internal and external budgets, F&A calculations, compliance documentation, sub-recipient agreements for subcontracts, scope of work documents, and budget justifications.
  • Develop subcontract budgets, request subcontracts be issued by OGC and work with subcontractor to execute contract. Subcontract management includes utilizing CU Marketplace to create and manage the Standing Purchase Order, review subcontractor invoices and process for payment. Annual issuing of subcontract amendments is required. Compliance with sub-recipient monitoring policies.
  • Work collaboratively with the Office of Grants and Contracts (OGC) and the set up team to ensure the award setup accurately reflects the terms and conditions of the award as well as anticipated spending; request appropriate rebudgeting from OGC and/or sponsor.
  • Analyzes and evaluates awarded proposals, contracts, which may include clinical trial agreements, and subcontracts for compliance with funding agency, federal, state, and university requirements.
  • Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
  • Maintains tools and databases used in the crossover to Postaward teammate.
  • Transitions projects from Preaward to Postaward in an organized and collaborative process.
  • Coordinates the transfer of sponsored projects when a PI transfers to the University of Colorado.
  • Participates and/or assists in special projects, and performs other associated administrative duties, as assigned
Salary and Benefits:
The hiring range for this position begins at $45,665 and is commensurate with skills and experience.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.
Total Compensation Calculator:

Diversity and Equity:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] 

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. 

QualificationsMinimum Qualifications:

  • A bachelor’s degree in public administration, social/behavioral sciences, physical sciences, finance, accounting, business administration, business, or a directly related field from an accredited institution 
  • 1 year of professional level experience with grant and contract administration.   
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications

  • Experience with Info Ed Proposal Development System or similar grant or contract submission software.
  • Experience working in an academic medical center.
  • Experience with NIH grant submissions.
  • Experience working with PeopleSoft HRMS and/or Finance.
  • Previous pre-award grant experience.

  • Ability to communicate effectively, both in writing and orally. 
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Ability to gain a thorough understanding of UCD fiscal policy and the regulations set forth by sponsoring agencies and the ability to learn these policies.
  • Excellent at establishing work priorities, providing follow through, and meeting established deadlines.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Required: Applicants must meet minimum qualifications at the time of hire.

Job Category: Research Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Nov 12, 2020
Unposting Date: Ongoing




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Job No:
Posted: 11/13/2020
Application Due: 2/11/2021
Work Type: