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Human Resources Assistant

Employer
Kentucky State University
Location
Frankfort, KY

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

TITLE: Human Resources Assistant                                                                                              

DEPARTMENT: Office of Human Resources                                                      

REPORTS TO: Director of Human Resources 

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time                                            

EMPLOYMENT CLASSIFICATION: Non-exempt                                   

          

PRINCIPAL PURPOSE OF JOB:  The purpose of the entry-level Human Resources  Assistant is to provide a wide range of support activities inside our HR department.

 

SCOPE OF RESPONSIBILITY: Ensure the Office of Human Resources is organized and operates smoothly to attract, hire, and retain our employees. 

 

ESSENTIAL JOB FUNCTIONS: 

  • Assisting with day to day operations of the HR functions and duties
  • Providing clerical and administrative support to Director, Human Resources
  • Compile and updating employee records.
  • Coordinate meetings
  •  Maintain employee database
  •  Post job ads.
  •  Act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
  • Assist in creating policies, processes, and documents.
  • Assist with day-to-day operations of the HR functions and duties.
  •  Provide clerical and administrative support to Human Resources executives
  •  Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)
  •  Coordinate HR projects (meetings, training, surveys, etc) and take minutes
  •   Deal with employee requests regarding human resources issues, rules, and regulations
  •  Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  •  Communicate with public services when necessary
  •  Properly handle complaints and grievance procedures
  •  Compile new hire paperwork, back up person to conduct orientation to newly hired employees 
    •  

    QUALIFICATIONS:

  • Minimum high school diploma; Associate degree preferred. 
  • Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position.
  • Fast computer typing skills (MS Office, in particular)
  • Familiarity with ATS software and resume databases 
    •  

    KNOWLEDGE, SKILLS, and ABILITIES:    

  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
    •  

    PHYSICAL REQUIREMENTS:

    Work is normally performed in a typical interior/office work environment.No or very limited physical effort required.No or very limited exposure to physical risk.


    KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

    The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

       

    Organization

    Our Mission

    Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

    Geographic Region
    Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

    Institutional Admission Standards
    Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

    Degree Levels
    Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

    Strategic Directions/Program Priorities
    The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

    Enhancement of Instruction
    The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

    Service and Research Functions
    Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

    Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

    Kentucky State University shall focus on meeting the applied research and service needs of state government.

    Collaborative Ventures
    The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Efficiency and Effectiveness
    Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

    Check out Kentucky State University Youtube channel! 

    Company info
    Website
    Telephone
    502-597-6000
    Location
    400 E Main St
     Frankfort
    Kentucky
    40601
    US
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