Job description

Posting Number:


Working Title:



PSO Carl Vinson Institute of Govt

About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F, 8-5

Advertised Salary:

$25,175 - $40,000

Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Accounting Paraprofessional/Professional



Job Family:

Business And Finance



Minimum Qualifications:

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position performs professional level accounting work and may function independently in a large operation or supervise an accounting operation. This position is responsible for preparation of statements and reports or assisting in the preparation of more complex statements and reports. This position exercises some judgment in maintenance of accounting procedures.

Responsible for the financial management of accounts receivable and invoicing for restricted, state, departmental sales and service as well as conference and workshop accounts. Develop financial and statistical reports for management, faculty and conference support personnel.

It is essential that this person be totally dependable with respect to their assigned duties and have an impeccable performance record which is not impaired by frequent absences.

Knowledge, Skills, Abilities and/or Competencies:

Extensive working knowledge of QuickBooks, Excel, Microsoft Word needed. High level attention to detail and accuracy needed. Strong business writing skills needed. Ability to work well with others. Ability to work without supervision on projects. Provide and grasp the value of quality customer service.

Physical Demands:

Lifting up to 20 pounds. Work on a computer for long periods of time. Maneuver between four buildings located on site.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Independently process all conference registrations (approximately $5 million in revenue and 25,000 registrations per fiscal year), conference group and non-course invoices, confirm with registrants all monies received; maintain and balance receipt records; prepare funds received for deposit; prepare/submit transmittal for all credit card payments; maintain credit card database; Process all refunds, drops/adds, and substitutions for conference events. Responsible for follow-up on past due invoices monthly with external and internal clients via phone calls, emails, and letters. Adhere to budget/project deadlines related to above responsibilities.

Percentage of time:



Analyze invoice requests from conference support personnel to determine if internal coding is accurate. Process all division receivables. Prepare complex statistical and financial reports for conference support personnel and management. This may involve utilizing database queries. Assist with compilation of data for annual Quantitative Performance Measures report provided to Office of the Vice President for Public Service and Outreach.

Percentage of time:



Interact daily with conference support personnel to ensure all conference registrants have been invoiced properly and timely and that all payments have been received. Notify Instructional Technology Development Professional Assistant that classes are complete and ready for final close out process.

Percentage of time:



Keep abreast of current General Accepted Accounting Principles, General Accepted Auditing Standards, and Cost Accounting Standards. Use this knowledge to implement new procedures as needed. Make recommendations for process improvement to management.

Percentage of time:



Responsible for database administrator responsibilities in absence of the Instructional Technology Development Professional Assistant.

Percentage of time:



Oversee assigned duties performed by student assistants. Other related duties as assigned.

Percentage of time:





Diversity Profile: University



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Job No:
Posted: 11/13/2020
Application Due: 1/12/2021
Work Type: