Graduate Program Coordinator

Boulder, Colorado
Nov 13, 2020
Employment Type
Full Time
Institution Type
Four-Year Institution
Requisition Number:


Boulder, Colorado Employment Type:

University StaffSchedule:

Part-TimePosting Close Date:

22-Nov-2020Date Posted:

11-Nov-2020 Close All Job SummaryThe College of Arts & Sciences at CU Boulder encourages applications for a Graduate Program Coordinator! This position is responsible for management and administration of the graduate programs in Art and Art History, and works with MFA, MA, and PhD students. This includes collaborating with faculty, staff, and students to implement strategies to enhance the opportunities, performance, retention, and graduation rates of the students. The position serves as the clearinghouse for rule, policy, and program changes, and informs others of these changes as well as develops strategies to implement those changes.
Management of the graduate student application and recruitment process is a crucial function of the position including assuring that applications are complete for review by the admissions committee so that recruitment can be completed in a timely manner. The position advises students of admissions policies and information about the graduate program, followed by planning and organizing graduate student recruitment weekends, extending offers, and tracking and documenting acceptances and rejections. This position serves as the initial contact for inquiries, assisting with problems, and advising for completion of the program.
We are looking for someone who is a team player with excellent communication skills and the ability to negotiate faculty and student interests.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We AreThe Department of Art and Art History within the College of Arts & Sciences is committed to the practice, production, critical and historical study of art within a liberal arts education that encourages experimentation and independence of thought.What Your Key Responsibilities Will BeGraduate Program Management and Administration
  • Maintain daily programmatic responsibilities for the department, coordinating procedures and policies between the Graduate School and the College of Arts & Sciences.
  • Advise graduate students on admission, course work, degree requirements, University/department policies and regulations, etc.
  • Identify student eligibility for achievements and awards. Coordinate with faculty to identify potential awards and applicants, notify students, and assist with the provision of information about application processes.
  • Develop and collaborate with the Graduate Director academic year teaching assignments. Implement all hiring processes and work closely with Campus HR Payroll Office. Track hours, funding distribution, and timesheet approvals.
  • Coordinate on-campus functions such as the new student orientation for incoming graduate students, teaching assistants. Keep students informed of pertinent information for graduate education and career.
  • Collaborate with Office Manager, Graduate Director, and Chair to manage graduate program budgets.
  • Guide students who are nearing graduation with the scheduling of thesis and dissertation defenses, submitting final Graduate School documents, and other requirements for graduation.
Graduate Recruiting
  • Manage the administration of graduate recruiting with the faculty admissions committee and department support staff throughout the entire process. Advise admissions committee chair and graduate director of potential or actual problems with graduate application processes and recommend solutions to improve the recruitment process.
  • Develop and implement processes to meet admissions protocols, including systems to assist in analyzing and evaluating relevant data of applicant pool.
  • Track electronic application files through faculty review and admissions process.Submit official admissions documentation and handle all student correspondence regarding application requirements and admission decisions.
  • Advise graduate students from the time they apply to the program to the time they graduate to ensure a smooth and positive experience over their tenure in the program, and to relieve the Chair and the Graduate Director of these duties. Supervise student enrollment each semester and provide information for A&S Student Request Analysis.
  • Counsel students on rules, regulations, policies, programs, and timeframes of the department. Devise and develop strategies to resolve issues with appropriate actions including financial aid, housing, records, billing, graduation verification, enrollment verification, ineligible appointments, incorrect or late grades, etc. Petition the University on behalf of individual students.
  • Meet with students and faculty as a group and on an individual basis to provide a clear interpretation of rules, regulations, and policies required by the college, Graduate School, Financial Aid, and International Student and Scholar Services.
  • Serve as a resource and direct students to ISSS, Counseling Services, etc.
Assessment and Information Management
  • Generate reports (enrollment statistics, student data tracking, data compilation) as requested for assessment of progress and general student tracking.
Process Improvement
  • Position works to expand information about program resources by collecting, interpreting, and reporting data to evaluate admissions, recruiting, diversity planning, and funding processes and awards. Recommends modifications or improvements, based on analysis of operations, demographics, and other research information. This requires the continuous development of new perspectives and skills to improve processes.
  • The position will work with the Departmental Program Coordinator who supervises the Departmental Website to review the graduate webpages.
What We Can Offer
  • Salary Starts at $26,000 for this 50% position.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be StatementsBe Resourceful. Be Supportive. Be Boulder.What We Require
  • A Bachelor’s or higher degree from an accredited institution.
  • 2 years of experience in higher education program administration.
What You Will Need
  • Proficient computer knowledge and skills with Adobe Acrobat and MS Office applications, particularly with Outlook, Word, Excel, and PowerPoint, Google Suite.
  • Ability to communicate effectively both verbally and in writing, with a variety of professionals, administrators, and students.
  • Demonstrated ability to work independently and assume responsibility for initiating and completing critical functions/tasks in the management of educational programs.
  • Proven leadership ability.
  • Demonstrated ability to work effectively in a team and within other collaborative work situations.
What We Would Like You To Have
  • 3+ years of experience in education program administration.
  • Knowledge of complex policies and procedures in education.
Special InstructionsTo apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by November 22, 2020 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Posting Contact InformationPosting Contact Name: Boulder Campus Human Resources

Posting Contact Email: [email protected]

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