Administrative and Fiscal Coordinator

Job description

Present Position Number:


Role Code Title:

Admin & Office Specialist III

Position Title:

Administrative and Fiscal Coordinator

Position Summary:

The Administrative and Fiscal Coordinator provides administrative support to Chair/Director and Faculty and will serve as the first point of contact with the public. The successful candidate will have strong attention to detail, accuracy in daily work with the ability to manage multiple and competing priorities. Responsibilities of the position include but are not limited to:
chair & faculty support, to include administrative personnel services; department office management; department fiscal administration; departmental procurement and purchases;
records management; course scheduling and registration; communications and technological support.

Required Qualifications:

•High school graduate or equivalent.
•Working knowledge of general office practices and procedures.
•Demonstrated ability to manage multiple calendars, preferably using an automated calendaring system.
•Proficient computer skills preferably with Microsoft Office Suite to include Outlook calendar.
•Knowledge of general accounting practices and procedures, working knowledge of fiscal administration, and experience tracking and projecting expenditures. Knowledge of procurement & purchasing policies and procedures.
•Demonstrated ability to interpret, apply, and communicate a variety of organizational policies, procedures, and regulations in accordance with college, state, and federal guidelines.
•Ability to learn website technology platforms, i.e., Cascade, Blackboard, group calendars, listservs, etc.).
•Strong attention to detail with the ability to handle multiple responsibilities with a high degree of accuracy.
•Excellent interpersonal, written and oral communication skills.
•Demonstrated ability to work independently and as part of a team, make sound decisions and organize and prioritize work.

Preferred Qualifications:

•Bachelor’s degree or an equivalent combination of education and experience.
•Experience working in a higher education office environment.
•Background working with Banner finance. Experience with course scheduling in Banner.
•Familiarity with general hiring practices and procedures. Working knowledge of personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)
•Experience working with Ellucian Banner, e-VA, Qlik, and Chrome River.
•Theatrical business background or experience with the theatrical business.

Advertised Pay Range:

Commensurate with Experience


3KC310 Theatre, Speech & Dance Dept


William & Mary

University Salary Range:


Job Open Date:


Job Close Date:


Open Until Filled:


Employment Category:

Full Time Operational

Position Term:


Conditions of Employment::

Occasional evening and weekend work required, i.e. during the graduation ceremony, open house, homecoming, lectures, orientation, special events, etc.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.




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Job No:
Posted: 11/13/2020
Application Due: 12/11/2020
Work Type: