Purchasing Expediter I

Job description

Purchasing Expediter I

Job no: 682103
Work type: Support Staff
Pay Grade: 07
Major Administrative Unit / College: Finance
Department: Purchasing 10074704
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Full Time (90-100%), Clerical Technical- CT, Administrative/Business/Professional, Financial/Accounting, Union
Position Summary

Processes purchase orders, bids, material returns and other documents under the guidance of leadership and senior staff. Serves as a department resource for assigned products and suppliers in order to execute requisitions in compliance with Purchasing’s Standard Operating Procedures and applicable state and federal laws and regulations. Serves as a resource to others in resolving problems concerning invoices, suppliers, and customer inquiries.

Duties Include but are not limited to:

  • Process purchase orders (PO) and PO amendments
  • Review, negotiate and sign contracts (including pricing) within purchasing signature authority and with General Counsel or other management oversight
  • Expedite and resolve departmental and supplier requests, issues, questions and invoice discrepancies
  • Gather, verify, add, and update supplier information for both new and existing suppliers
  • Provide shared rotational reception desk coverage
  • Communicate purchasing policies and procedures to departmental representatives
  • Locate new products and sources of supply
  • Assist with sealed bid openings
  • Document cost savings and cost avoidance
  • Support supplier diversity and sustainability initiatives
  • Assists in training new staff on procurement system processes
  • Analytical work as assigned with oversight
  • Contract management as assigned with oversight
  • Other duties as assigned

Purchase approval and contract management limit: At or below $10,000

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in merchandising with basic skills in accounting and communications, experience in a customer service environment, experience with word processing and database software; or an equivalent combination of education and experience.

Desired Qualifications

Knowledge normally acquired through a high school education or associates degree; one to three years of related and progressively more responsible or expansive work experience in purchasing or order processing, experience with negotiating, experience reviewing contracts.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Required Application Materials

Resume and cover letter

Work Hours


Bidding and Eligibility Ends on 11/17/2020 at 11:55 PM

Advertised: Nov 11, 2020 Eastern Standard Time
Applications close: Nov 24, 2020 Eastern Standard Time




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Job No:
Posted: 11/12/2020
Application Due: 11/24/2020
Work Type: