International Research Manager
Job Title: International Research Manager
Location: Case Main Campus
Full/Part Time: Full-Time
Job ID: 8568
Job Description POSITION OBJECTIVE
- Responsible for management of foreign awards and onsite logistics. Serve as a technical resource and advisor foreign sites. Travel to developing countries to implement research initiatives at foreign research sites, including logistical considerations for research, financial management and tracking of grant funds, purchasing/shipping of supplies and equipment, management of specimen storage and shipping, international wire transfers to collaborators’ foreign bank accounts, reconciliation of foreign expenses, foreign travel plans and needs of principal investigators and staff, and traveling to foreign sites for administrative and financial project planning and auditing. Communicate and negotiate with foreign principal investigators and international collaborators’ administrative/financial directors. (20%)Write content for grant submissions and publications. Research and identify possible funding sources through international collaborations. (20%)Develop and implement department international policies and procedures. Interpret school and university policies and procedures and ensure compliance by all staff. Ensure international operational activities are managed; oversee equipment, and facility utilization, coordinate international research purchasing, import permits, clearance of research supplies through customs, and international transportation and shipping. Communicate any changes to policies and procedures to appropriate staff to ensure implementation. Develop the most efficient and effective means for purchasing/ transporting supplies. Negotiate and facilitate major equipment purchases and installations. (20%) Manage Global Health administrative and financial issues, including budget development, fiscal operations for all funded accounts, sponsored research, operating and instructional accounts; review and approve foreign collaborators’ expense reports/acquittals. Administratively manage post-award grant activities, human resource functions including all appointment processes for new faculty, lecturers, visitors, and research staff, performance management/merit review, faculty tenure, staff development, leave administration, and retirement and/or termination. (15%)Coordinate and oversee all aspects of the department graduate degree program from recruitment through graduation—with the exception of graduate student recruitment marketing, which is managed by University Marketing and Communications. Actively recruit prospective students working with faculty and the graduate admission committee. Guide the current students throughout the process of obtaining their degree and ensure that all regulations and requirements for graduation have been met. Guide foreign students with visa documentation, housing, month-long rotation (for bilateral exchange), and acclimatization to the school culture. (10%)Manage several academic Global Health initiatives including course development, overseas projects, continuing medical education, and other programs. Provide administrative support in the formalization of a minor, certificate program, developing new Global Health courses. Coordinate efforts to identify and procure external funding for internationalization. Manage timelines, facilitate meetings, provide direction, and ensure completed reports/ documentation to school, provost, foreign institutions, universities, funding institutions, etc. (8%)Maintain responsibility for all interactions, community focus and involvement. Participate in strategic planning domestically and internationally. Develop plans to implement initiatives to expand the perception of potential relevant fields, facilitating interdisciplinary study and providing opportunities for applied experiences. May travel to represent CGHD programs at meetings, conferences, seminars, etc. (7%)
- Support efforts and collaboration with marketing and communications regarding any communications, website and social media content. (<1%)
- Perform other duties as assigned. (<1%)
CONTACTS Department: Daily continuous contact with scientific/academic director as well as administrative director and associate director, in addition to other faculty, administrative and scientific staff, to investigate and resolve problems, communicate requirements, interpret regulations/policies, and provide information.. University: Regular contact with Marketing, School of Medicine Development office, University Community Affairs office to provide information pieces for publication. Contact with School of Medicine Dean's office for department chair/ scientific director activities, schedule and requested information pertaining to academic activities. Regular weekly or as needed with General Accounting and Controller’s office for journals, queries, responding to requests and providing information. Frequent contact with Purchasing, Accounts Payable, Bookstore, etc.External: Moderate periodic contact with community hospitals and organizations with international health interests. Continuous daily contact with vendors, travel agents, visa offices, etc. Frequent weekly contact with scientific associations, publishers, foreign and domestic collaborators, funding agency officials, etc.Students: Regular periodic interaction for those seeking information to International Health related curricula. Regular contact limited to those within the center working in labs or in various training programs. Some may be periodically hired and supervised by this position if administrative workload dictates.
SUPERVISORY RESPONSIBILITYMay supervise temporary and student employees.
QUALIFICATIONSEducation/ Experience: Bachelor’s degree and 5 or more years of related experience or a Master’s degree and 3 or more years of related experience required. Experience must include administration for foreign research projects and collaborators, and preferably in a university or non-profit setting.
- Strong organizational and interpersonal skills required, both oral and written. Creative, dynamic thinker with strong writing, editing and verbal communication skills. Must have excellent communication and organizational skills, and be culturally sensitive and open to diversity. Must be able to communicate effectively orally and in writing, and must be able to interact with investigators and other scientific staff, as well as administrative staff, university constituents and officials at domestic and foreign institutions. Ability to interact with colleagues, supervisors, and customers face to face.Ability to utilize Microsoft Of¿ce 365, Adobe Creative Suite Products, and other graphic and digital content creation platforms; Adobe Creative Cloud, web content management systems (such as Wordpress, Drupal), social media platforms (Twitter, Facebook), and email systems (such as Mailchimp, Constant Contact).Knowledge of international shipments/specimens and import/export compliance. Proactive approach to potential problems, excellent problem-solving skills. Must have the ability to work in a fast paced and sometimes trying environment with constant deadlines, juggling of priorities. Knowledge of accounting principles and practices and federal/state/private sponsor regulations and procedures relating to the post award administration of grants. Must have strong bookkeeping and financial tracking skills. Excellent computer skills, excellent mathematical skills; ability to use End Note, financial spreadsheets, accounting software, NIH application software, PeopleSoft financial system applications. Familiarity with NIH projects, medical research and multi off campus projects.Ability to deal with students and provide counsel with international electives, etc.Familiarity with international activities and proposal development/submission a plus. Ability to maintain familiarity with university policies and procedures. Ability to be clear and tactful in all dealings with investigators, administrators, foreign collaborators, research staff, students and trainees. Must display a strong customer service ethic in working with students and other personnel, including those in a foreign environment. Must have the ability to manage multiple priorities with deadlines and unavoidable delays due to poor communications overseas, environmental and other extenuating "global" circumstances.Ability to meet consistent attendance.
WORKING CONDITIONSTypical working environment at the university with occasional international travel. The employee will use computer mouse and keyboard to type. Additional time may be needed during deadlines, but only on occasion. Flexibility needed for international time schedules and extenuating circumstances. Job hazards include direct exposure to infectious agents in developing country settings, such as malaria, dengue, chikungunya; employee must take precautions.Diversity Statement
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.