Assistant Grants Manager

Job description


Under the supervision of the Business Manager and a member of the Business Center, the Assistant Grants Manager's primary responsibilities will be pre- and post-award activities related to both sponsored and non-sponsored research activities for the Department of Mechanical and Aerospace Engineering's faculty, students and researchers.

This individual is responsible for maintaining a comprehensive knowledge of the faculty member's research portfolio and providing thoughtful and effective guidance to principal investigators on how to best utilize their research resources. This position will provide guidance on University and Sponsor policies and procedures regarding grant management and financial activity. The Assistant Grants Manager assists the Business Manager with implementing departmental processes, work-flow, policy or procedure changes as necessary.

Pre-award responsibilities include regular communication with faculty members to facilitate proposal preparation and submission procedures. The Assistant Grants Manager will prepare budgets, budget justifications, current and pending documents, assemble any required documents for each submission which may vary by sponsor, and route all documents via the internal proposal system in a timely manner.

The candidate must be capable of managing multiple proposals at once, meeting hard deadlines, and be able to work with other departments as necessary on collaborative submissions.

Post-award responsibilities include regular monitoring of expenditures on active projects, and communicating with faculty via monthly forecasting and expenditure reports. The Assistant Grants Manager will ensure spending aligns with awarded budgets and will assist with obtaining necessary approvals on all purchases. Additional tasks include entering and adjusting salary allocations, timely approval of travel and expense reimbursements, processing expense adjustments via journals, and providing faculty summer-salary projections.

This position maintains regular communication with the Office of Research and Project Administration (ORPA) and Sponsored Research Accounting, performing no-cost extensions, pre-award spending requests, incremental funding requests, fabrication account tracking, capital equipment purchase coordination and approvals, award closeout, sub-award setup and modifications. Other tasks may be required as needed in support of the faculty research requests.

The Assistant Grants Manager must attend regularly offered University trainings to maintain a current working knowledge of continually evolving policies and procedures.


  • A bachelor's degree or equivalent, plus 2 years of related work experience
  • Proficient in Microsoft Office suite of products, especially Excel and Word
  • Working understanding of accounting basics and principles
  • Service and detailed approach to grants and funds management
  • Ability to work both independently and as contributing team member of the Business Center
  • Capable of managing frequent changes and evolving systems and tool
  • Excellent computational, written and oral communication skills
  • Demonstrated ability to manage budgets

  • A firm understanding of University, funding agency, departmental and Uniform Guidance policies is preferred.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW.





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Job No:
Posted: 11/12/2020
Application Due: 1/11/2021
Work Type: Full Time