Coordinator III - Project Coordinator
Coordinator III - Project CoordinatorFLSA status:
$3,516 – $5,102 per month.
This is a full-time, temporary, benefits-eligible, grant-funded position. Continuation of the position is contingent upon future funding. Current grant projected to end September 30, 2021.Occupational Category:
College of Criminal JusticeOpen Until Filled:
YesEducational and Experience Requirement:
Bachelor’s degree in business or related field. Three years of experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.Nature & Purpose of Position:
Assist the Project Director and Manager in the development, planning, coordinating and management of the grant project for the Impaired Driving Initiatives office. Assist in the investigations, analysis, and interpretation of the project’s objectives, mission and other related work.Primary Responsibilities:
Coordinates the training deliverables required with the project. Maintains databases required by state and federal regulations. Must communicate effectively in English, both orally and in writing. Must be able to perform a variety of tasks often changing quickly from one to another without loss of efficiency and composure. Performs administrative support duties. Assists the Project Director and Assistant Director with coordination of Impaired Driving Training Programs. Monitors project timelines and identifies issues. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned program. Serves as liaison and maintains contacts with other university departments, students, faculty, staff, alumni, government officials, and distinguished guests. Designs and prepares reports and publications for distribution within the department, college, or division. Oversees the inventory of supplies. Works with SHSU webmaster in maintaining and revising the Impaired Driving Initiatives Program website. Prepares direct payments, interdepartmental payments, payment approvals, and requisitions. Distributes the training calendar. Processes payment for subcontractors. Prepares staff travel requisitions and reimbursements. Handles general correspondence. Coordinates billing for training initiatives. Assists with the preparation of Request for Reimbursement Reports. Handles P-Card purchases and monitors expenses. Monitors budgets, accounts, and expenditures. Prepares financial and statistical reports. Reconciles SHSU (Impaired Driving Initiatives) credit card monthly. Reconciles SHSU (Impaired Driving Initiatives) travel credit cards monthly. Performs office duties. Collects, reconciles, and maintains complex data. Coordinates and implements departmental processes. Reviews, revises, and interprets policies and procedures. Updates the financial section of the policy and procedure manual. Maintains office files, including expenditures pertaining to assigned training programs. Attends meetings and takes notes. Recommends to the supervisor internal policies and procedures, clerical functions, and work-flow to ensure effective and efficient operation. Directs assignments of clerical staff and determines work priorities and evaluates progress and deadlines. Performs other related duties as assigned.Other Specifications:
Knowledge of local, state, and federal laws. Ability to supervise business functions. Communicates with other University departments, personnel, and other agencies. Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Experience in grant budgeting and financial management is desired. Experience with SHSU purchasing policies and procedures, systems (Bearkat Buy and P- Card) and Travel is necessary. Experience in grant budgeting and financial management is desired. Experience with SHSU purchasing policies and procedures, systems (BearkatBuy and P- Card) and travel is necessary.
This position will include as much as 25% in-state travel.
This is a full-time, temporary, benefits-eligible, grant-funded position. Continuation of the position is contingent upon future funding. Current grant projected to end September 30, 2021.Full Time Part Time:
Full Time TemporaryQuicklink:
Sam Houston State University is an Equal Opportunity/Affirmative Action Plan Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, or gender identity. Sam Houston State University is an “at will” employer. Security sensitive positions at SHSU require background checks in accordance with Education Code 51.215.