Budget Technician

Job description

Definition

About Golden West College
Located in Huntington Beach, California, Golden West College is a two-year college, serving over 18,000 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. For the last two years, Golden West College has been named a "Champion of Higher Education for Excellence in Transfer" by The Campaign for College Opportunity in recognition of its extraordinary work in awarding and implementing the Associate Degree for Transfer (ADT) to help students achieve their educational and professional goals.

Golden West College (GWC) welcomes a diverse pool of candidates and has an unwavering commitment to quality education, equitable outcomes, inclusive practices and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative student, employee, and community populations.

Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so we can best serve disproportionately impacted groups. Additionally, the college supports equity minded programs as well as a full calendar of culturally responsive events. For up-to-date information on our student demographic and more, please see the following link: Golden West College Scorecard Golden West College is part of the Coast Community College District, a multi-college district that includes Orange Coast College and Coastline Community College. Information about GWC can be found at www.goldenwestcollege.edu.

Summary
Prepares accurate and timely budget reports and provides technical assistance to departments and programs at one or more campuses to ensure correct application and allocation of accounting transactions. Provides assistance to the budget development process with historical data compilations. Plan, organize, oversee and maintain the financial functions of general, ancillary, and/or categorical programs and other related institutional accounting functions to ensure budget and related fiscal reporting integrity for the college and District.

Distinguishing Career Features
The Budget Technician is a technical position in the accounting career path requiring working knowledge of government accounting practices, procedures, and techniques and the rules and regulations governing treatment of accounting transactions within special funds. The Budget Technician serves as a technical resource for allocation of expense items. Advancement to Accounting or Budget Analyst requires expanded competency in assembling budget development packets and source documents, performing budgetary research, and preparation of special reports including those with account variances. Advancement to Senior Accounting Analyst is based on need and the ability to analyze costs and trends, both indirect and direct, compute and forecast financial impact of contracts and collective bargaining proposals, other overhead items, facilitate budget line item transfers and to perform special assignments requiring making projections.

Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
  • Plan, organize and coordinate the operation and maintenance of accounting/fiscal and budgetary functions of assigned area.
  • Plan and develop procedures for preparing fiscal reports and for maintaining and storing specialized or centralized control of accounting and financial records.
  • Provides technical assistance to departments, sites and programs on proper treatment and coding of accounting transactions, interpretation of rules for spending in certain accounts, and for reassigning funds.
  • Assists with certain aspects of the budget development process for categorical special, and/or general funds by receiving, analyzing, preparing, and processing budget revisions; assist in the development of procedures for accounting and budgeting systems and recommend improvements.
  • Provides technical assistance to support research and preparation of department and program budgets.
  • Assists with preparing recurring budget reports such as but not limited to special education, mandated costs, interim and final reports, etc. Assists with preparing and describing variance analysis, for administrators of special funds and programs.
  • Monitors approved position controls and staffing levels. Notifies administrators of exceptions and suggests allocations that comply with stipulations of categorical funds.
  • Prepares and processes line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers.
  • Inputs approved budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations.
  • Works with departments, programs, and sites to process financial transactions with established parameters.
  • Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of project, program, and related proposals.
  • Provides support to processes related to budget development and position control such as, but not limited to, grant and other funding applications.
  • Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs.
  • Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow.
  • Performs other duties as assigned that support the overall objective of the position.
Qualifications and Physical Demands

Knowledge and Skills
The position requires technical knowledge of the procedures and practices of government accounting, budget preparation, and control. Requires working knowledge of generally accepted financial processes and programs and of laws, codes, and regulations applying to assigned financial operations. Requires a working knowledge of audit documentation requirements. Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others in data entry, and to troubleshoot errors and exceptions. Requires basic knowledge of position control. Requires working knowledge of the financial transactions, controls, and reporting processes associated with restricted funds. Requires well-developed math skills to perform complex accounting and statistical computations. Requires sufficient language skills to prepare reports suitable for external publishing. Requires sufficient human relations skills to explain, troubleshoot, and assist staff with detailed procedures and steps for processing accounting transactions.

Abilities
Requires the ability to perform the essential responsibilities and work tasks of the position. Requires the ability to instruct and assist employees performing data entry of accounting transactions. Requires ability to prepare technical analyses and regular recurring reports. Requires ability to organize and prioritize work in order to meet rigid schedules and timelines. Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers. Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.

Physical Abilities
  • Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key plus arm/hand movements to retrieve work materials and operate a variety of general office equipment. Requires visual acuity to read words and numbers. Requires auditory ability to carry on conversations over the phone and in person. Ability to lift up to 25 pounds.
  • As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
  • The position requires completion of an Associate's degree in accounting, business administration, or the equivalent.
  • 3 years of experience financial record keeping capacity.
  • Or, any combination of education and experience that would provide the required equivalent qualifications.

Desirable Qualifications
  • Grant Accounting Experience

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed mostly indoors and some outdoors where minimal safety considerations exist.Conditions of Employment

This is a full time, 12-month per year position. The normal hours of work will be Monday through Friday, scheduled between the hours of 8:00 a.m. to 7:00 p.m. based on the needs of the department. The effective date of employment will be arranged with the supervisor.
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310)to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
  1. A complete online employment application.
  2. A current resume (attached as a separate document - PDF recommended).
  3. A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  4. Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume.").
Submission of all required application information and materials is the responsibility of the applicant.
APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

 

 

 

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Job No:
Posted: 11/11/2020
Application Due: 11/24/2020
Work Type:
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