Administrator I

Location
Columbus, OH
Posted
Nov 11, 2020
Institution Type
Community College
Requisition ID: req3029

Job Title: Administrator I

Department: Facilities Planning, Design & Construction

Location: Columbus Campus

Employment Type: Administrator/Executive/Manager

Employment Status: Board Approved

Bargaining Unit: Non-Bargaining Unit

FLSA Status: Exempt

Compensation Type: Annual

Compensation Range: Commensurate with experience

 

The College
  
Community colleges are uniquely positioned to respond to workforce needs andmake higher education an affordable reality. There has never been a better timeto join a two-year college, and there’s no better place to do it than at ColumbusState. A laser focus on student success and a partnership mindset haveestablished Columbus State as a key talent provider in a thriving regionaleconomy, and a premier community college that is changing the nation’seducation and workforce landscapes. With more than 46,000 students across twocampuses, at several regional learning centers, and online, Columbus State isthe nation’s only institution recognized as an Achieving the Dream (ATD)college, an AACC Guided Pathways institution, and a participant in The RightSignals Initiative through the Lumina Foundation. Columbus State employees atall levels benefit from an engaging, collaborative, and supportive culture thatrewards innovation and vision. We provide competitive compensation, comprehensivebenefits, and professional development opportunities. We are dedicated toensuring that the diversity of Columbus State faculty and staff reflects thatof our students and region. We are proud to be a central part of a communitythat embraces differences and celebrates the many cultures, beliefs, andlifestyles that define Central Ohio. 

The City

Columbus, Ohio is also home to The Ohio State University and more than 30other colleges and universities as well as the headquarters of multiple Fortune500 companies. Columbus is one of America’s fastest-growing cities, offering awealth of cultural experiences, dining, entertainment, shopping opportunities,and more. That’s why Central Ohio residents find living here so fulfilling,both professionally and personally.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions described in this position description. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this position description.  

POSITION SUMMARY

The Administrator I, Facilities Planning Operations provides support to the FPD&C Director, the Business Services staff, and leadership to develop and implement Capital Planning efforts for the College. This role works directly with the Business Services office to develop Operational Plans for Capital projects. This position is responsible for general oversight of department operations and is responsible for the project administration, operational planning, tracking, and reporting of College Capital construction.

Core Competencies Required

Professionalism, Managing Work,Continuous Improvement, Customer/Student/Employee Focus, Collaboration, Leadership, Managing People, Building Organizational Talent, Business Acumen, Operational Decision Making

ESSENTIAL JOB FUNCTIONS

Operational Leadership

Supervises assigned area of responsibility and staff by recruiting and hiring, assigning and delegating tasks, providing direction, resolving work problems, communicating job expectations, training employees, and developing professional growth opportunities. Coordinates activities and arranges for appropriate training and technical support.

Conducts annual employee evaluations, provides ongoing feedback and coaching, and effectively recommends pay increases, promotions and other personnel actions. Approves leaves and authorizes overtime as appropriate. Administers disciplinary actions upon approval and in collaboration with Human Resources. Interprets, explains, carries out and enforces the College's policies. Conducts pre/post event meetings with staff and other assigned groups. Provides communication to staff regarding actions and decisions of board of trustees and administration.

Operations Administration

Oversees controlling board requests. Works directly with the Ohio Department of Higher Education (ODHE) and Ohio Office of Budget and Management (OBM) on State Controlling Board requests. Oversees the preparation and submission of the requests, and has 1st level approval authority on behalf of the College. Oversees project delivery tools development and updates. Works directly with FPD&C Directors and staff to prepare project delivery tools and manages the maintenance and upkeep of the tools.

Oversees Capital project tracking. Works directly with FPD&C office Specialist and the Office of the Controller at the College for accounting and auditing of Capital projects, including budget tracking, expenditures, asset management, and other project related activities. Serves as the College’s Prevailing Wage coordinator for Capital projects, working directly with FPD&C staff and the Ohio Department of Commerce.

Oversees construction contract preparation for Capital projects. Works directly with FPD&C staff, the Office of Legal Affairs at the College, and the Ohio Attorney General’s office on the preparation of Capital construction contracts for approved Capital Projects.

Community Engagement

Acts as liaison to the Controlling Board for Capital requests for FPD&C. Acts as liaison to the Attorney General’s Office for construction contracting. Works directly with Ohio Facilities Construction Commission (OFCC) on administration requirements of the College with regards to State Capital projects.

Regularly attends SMRT Columbus Accelerator Group meetings on behalf of the College. Supports the Director of FPD&C with Discovery District Board meetings, Creative Campus, and City of Columbus monthly update meetings, and attends, as needed. Represents FPD&C at community engagements and seminars as requested by the Director.

Other duties as required.

Other Duties andResponsibilities

Attends all required meetings and trainings.

Usual PhysicalRequirements

While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee regularly stands and walks for extended periods of time, and occasionally sits. Employee converses verbally with others in person and by telephone. Employee occasionally reaches with hands or arms, climbs or balances and stoops, kneels, crouches or crawls. Vision demands include close, relatively detailed vision when focusing on a computer screen. Employee occasionally lifts or exerts force of up to 25 pounds when moving files, boxes and other materials.

Working Conditions
Typical office environment. Regular exposure to moderate noise typical to business offices. Must travel to various Columbus State campuses and sites.

Knowledge, Skills and Abilities: Knowledge of: graphical presentation of data; computers, software, including cloud applications, to include Microsoft Office applications (Work, Excel, Outlook, PowerPoint); project tracking and reporting; operational planning. Skill in: excellent verbal and written communication; project management; strong organization; data preparation and data analysis; software such as Excel, Power Point, etc.; proficiency in data presentation software for creation, publication or presentation of graphics and tables; creative thinking ; customer service; conflict resolution; general typing; staff management.Ability to: develop and maintain effective working relationships with associates, vendors, students, telephone users and general public; maintain confidential and sensitive information; think creatively to find solutions for business problems; use good judgement while enforcing company policies; perform complex tasks and prioritize multiple projects; gather, interpret and analyze statistical data and generate reports; prepare financial and operational reports, statements, and/or projections; investigate and analyze information and draw conclusions; develop, plan and implement goals. accomplish results through collaboration and influence; effectively communicate research in oral, written, and graphic form; excellent listening skills and participant in collaborative work; develop and maintain effective working relationships with colleagues and stakeholders across the College; effectively work with persons of varying cultures and diversity; problem solve effectively.

Minimum Qualifications:

Bachelor’s Degree in Business or a related field, with at least three (3) years office management experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).   

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