Grants Management Software (GMS) and Constituent Relationship Management (CRM) Administrator

Job description

Bard College seeks a Grants Management Software (GMS) and Constituent Relationship Management (CRM) Administrator. This is a full-time, exempt, 12 month per year position reporting to the Managing Director, Open Society University Network, Bard. The Administrator will configure and manage the grants management software (GMS) and constituent relationship management (CRM) systems of the Open Society University Network (OSUN) at Bard. The successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

The Open Society University Network (OSUN) is a new global network anchored by Bard College and the Central European University that integrates learning and the advancement of knowledge across geographic and demographic boundaries, promotes civic engagement on behalf of open societies, and expands access of underserved communities to higher education.

Bard College’s main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. The Bard Network is complex and demonstrates Bard’s priorities well in addition to the College’s emphasis on civic engagement.

Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education.


Configure GMS and CRM systems for OSUN/Bard’s optimal use and support their implementation in coordination with systems’ vendors

Administer day-to-day use of GMS and CRM systems

Develop and manage workflows to solicit and review proposals and to monitor and oversee programs

Design and deploy online forms for proposal and report submissions

Develop and maintain database of contacts, including ensure quality of data

Manage communications through the CRM system

Produce reports from GMS and CRM systems on OSUN programs

Train and provide technical support to colleagues in use of GMS and CRM systems

Trouble-shoot problems in GMS and CRM systems and coordinate with systems’ vendors


BA in a liberal arts or sciences discipline

5+ years of experience with higher education, grant making, or other relevant programs

Experience with content management systems, preferably with CRM and/or GMS

Understanding of how to use GMS and CRM to advance organizational goals

Skilled in developing and managing workflows

Experience in end-user technical support preferred

Strong initiative and ability to effectively and independently manage multiple tasks in a fast-paced environment, meet deadlines, trouble-shoot, and follow projects through to completion

Excellent problem-solving, analytical, and organizational skills

Exceptional attention to detail

Proven customer service orientation, with excellent interpersonal skills and ability to effectively communicate complex concepts and work with people of varying technical skills

Exercise sound judgment and, as needed, discretion in carrying out responsibilities


Must be able to sit for extended periods of time and work in standard office environment

Must be able to occasionally lift 20 pounds

Must be able to work occasional weekends and evenings as needed

Please submit a cover letter that demonstrates your commitment to diversity, equity and inclusion in your previous work or education, a resume, and the names of three references through at

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.




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Job No:
Posted: 11/10/2020
Application Due: 1/9/2021
Work Type: