Administrative Assistant
- Employer
- Hofstra University
- Location
- Hempstead, NY
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Responsibilities and Duties include but are not limited to:
•Assists with the day-to-day operations of the Office of the Dean by providing direct support to the Associate Dean and Director;
•Tracks, schedules and coordinates the recruitment process for new positions, under the guidance of the Associate Dean and Director, and in collaboration with the hiring manager, and assists with correspondence related to employee recruitment;
•Ensures arrangements are made for meetings and develops agendas; compiles materials for meetings, appointments and special events, arranges travel, communicates with presenters or special guests, applies audio/visual experience to assist as needed;
•Prepares documents, reports, and presentations for the Office of the Dean as needed;
•Acts as a representative of the Office of the Dean and serves as a liaison with the university community, including students, administrators, and faculty;
•Assists other administrative assistants and deans to cover absences, provide relief to equalize peak work periods, or otherwise balance the workload within the Office of the Dean;
•Establishes, develops, and maintains electronic correspondence logs and database tracking systems;
•Maintains employee confidence; fields/answers all routine and non-routine questions; handles confidential and non-routine information and explains policies when necessary;
•Completes other special duties and projects, as assigned.
Qualifications:Bachelor’s degree is required. Must be detail-oriented, able to exercise good judgment and discretion, and capable of handling sensitive and confidential issues in a professional manner. At least five years of progressive experience providing administrative support in a fast-paced, intellectually challenging environment is required. Must have superb computer skills, with proficiency in Microsoft Office products, including Word (mail merge and tables), Excel, Access, PowerPoint, and use the Internet. Is able to work independently and within a team, has excellent organizational abilities, and possesses superior oral and written communication skills. Must have experience with scheduling and preparing for conference calls and meetings, and the ability to handle multiple tasks expediently and accurately. Application Instructions:For consideration, please send a cover letter, resume and salary requirements to:
SOMRecruit@hofstra.edu.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 11/09/2020Posting Number: 896770
Organization
Working at Hofstra University
Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere. At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert