Assistant Athletic Director (INTERNAL OPENING ONLY)

Job description

Job Title:

Assistant Athletic Director (INTERNAL OPENING ONLY)

Job Description:

This position is responsible for assisting the Athletic Director in the over-all management of the Centralia College Intercollegiate athletic program within the Northwest Athletic Conference (NWAC) through game management, fundraising, sports information, and media relations activities. This position will also provide head or assistant coaching duties. In promoting student athletics, this position contributes to the College’s goals of providing open access to a diverse student body and to enhancing student engagement opportunities that influence student retention. The Assistant Athletic Director reports to and provides administrative and operational assistance to the Athletic Director.

Essential Duties Summary:

  • Oversee game management of athletic events, including but not limited to, coordination of staffing needs, set-up and take down of facility, equipment and other needed details, coordination of entertainment and other promotional activities, and crowd control to provide efficient and smooth running athletic activities on the Centralia College campus; as well as off sight venues.
  • As assigned by the Athletic Director, supervise and monitor concession sales and gate receipts, in accordance with Centralia College Business Office audit and compliance practices and procedures;
  • Maintain game schedules/summaries with game results for reporting on the website as required by NWAC; assist coaches in the coordination of records and statistics, including pre-season capsules/expectations/post-season recaps;
  • Provide NWAC Code information to all coaches and staff in an effort to ensure all coaches, staff and students maintain a professional demeanor during athletic events and in a manner that supports the College’s Mission;
  • Notify the Athletic Director of any violations of applicable athletic codes of conduct or other college policy;
  • Promote Centralia College athletics to internal and external audiences and individuals, including oversight of the development and maintenance of the Athletic Department website and each sport’s webpage; organize athlete and coach biographies as well as photos for coaches, individual players and teams;
  • Develop a strategic plan for athletic promotions to increase student and community interest in and attendance at Centralia College athletic events;
  • Coordinate the development and publication of various newsletters, posters, recruitment brochures and end-of-the-year programs;
  • Working in a collaborative relationship with the Centralia College Foundation, represent the Athletic Department in matters pertaining to the procurement of private financial support for athletics; develop contacts and strategies for soliciting funds for facilities, student-athlete scholarships and major athletic projects; coordinate or actively participate in all athletically-related fundraising events;
  • Provide guidance to coaches with fundraising events that benefit individual sports;
  • Coordinate and manage athletic wide fundraising events including the STP.
  • In collaboration with the College’s Public Relations and Graphics departments, follow all college image policies, maintain an appropriate image for Centralia College athletics that supports the mission and goals of the College and department;
  • Develop, implement and maintain sponsorship packages and an accompanying invoice system;
  • Promote and develop recruitment opportunities for all athletic department booster clubs and nurture relationships with athletic department sponsors and boosters to maintain and enhance their support of Centralia College athletic programs;
  • Maintain strong relationships with newspaper and radio outlets, including scheduling and facilitating interviews for coaches and players with the media;
  • Develop and maintain all aspects of social media and web presence for the sports programs office.
  • Strictly follow all college policies and procedures related to purchasing, security, facility uses;
  • Provide administrative and operational assistance to the Athletic Director and represent the Athletic Department at other activities or meetings at the Athletic Director’s request

Coaching Duties

  • Conduct a NWAC Men’s or Women’s sport in accordance with the established rules and regulations of Centralia College and the NWAC.
  • Maintain up to date knowledge of all eligibility rules and requirements assuring that all student-athletes are aware of the rules.
  • Recruit quality student-athletes in accordance with the rules and regulations of the college and the NWAC.
  • Promote a positive environment for learning and development that supports the goals and objectives of the department’s Academic Success Program, and assists student-athletes with achieving their academic goals.
  • Make recommendations to the Director of Athletics for assistant coaching assignments and establish individual responsibilities of her/his coaching staff.
  • Assist with the development of a competitive contest schedule, and a comprehensive practice plan.
  • Assist with the planning for all team travel in conjunction with athletic department staff, to include the safe transport of team members to all away contests.
  • Make recommendations to the Director of Athletics regarding the awarding of letters of intent and financial awards.
  • Provide comprehensive instruction regarding individual skill development and team strategies specific to the sport of soccer.
  • Make recommendations for the purchase of uniforms and equipment, following the college’s purchasing procedures. Maintain inventory for all team equipment.
  • Ensure timely submission of all reports, contest results, and statistical information.
  • Attend all required department meetings, and all associated NWAC coaches meetings.
  • Other duties as assigned by the Athletic Director.


Administrative Skills: Promptly respond to requests for service and assistance; keep others in the loop as needed; maintain orderly physical and electronic records; present a professional image to students/public; follow policies and procedures;

Job Knowledge: Familiar with all the aspects of the job to be done and the environment under which that work is accomplished; a broad understanding of work as it applies both to the job and the organization;

Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;

Understanding Instructions: Ability to comprehend work orders and directions; trusted to fully and completely carry out directions or work orders; ability to effectively and efficiently apply job knowledge and skills to achieve;

Attitude Toward Progress and Change: Cooperate and support change and new processes; acceptance and quality performance throughout change;

Oral and Written Communication: Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered: Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity: Support initiatives of the district, colleges and divisions to expand the human qualities that differentiate our workforce and workplace; exemplify tenants of tolerance, acceptance and interest in different viewpoints, cultures and backgrounds and demand similar conduct of assigned staff and department;

Accountability: Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and

Teamwork: Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors.

Required Qualifications:

  • Bachelor’s degree in Education, Physical Fitness, Health, Sports Management or related field from a regionally accredited college or university; and

One (1) of the following or an acceptable combination of the following:

  • Three (3) years of secondary or college-level coaching experience;
  • Two (2) years of assistant athletic director experience at the secondary or college-level; or
  • Two (2) years of professional work experience in game management, sports administration or athletics.

Preferred Qualifications:

  • Master’s degree in Education, Physical Fitness, Health, Sports Management or related field from a regionally accredited college or university

Physical Demands:

  • Occasional need to lift at least 40 pounds;
  • Ability to sit and stand for long periods of time;
  • Frequent need for oral, written and auditory communication;
  • Frequent repetitive hand and wrist motions;
  • Need for travel to out of area athletic events; and
  • Ability to work in fast paced and sometimes stressful services environment.

Special Conditions for Eligibility:

This is a twelve (12) month per year, full-time administrative professional exempt position. The salary is $52,402 depending on the qualifications and experience of the successful candidate. The state of Washington provides a comprehensive benefits package for state employees. The position may participate in the TIAA/CREF retirement system.

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

The Screening Committee will begin their review on November 30, 2020. Position is open until filled.

Jeanne Clery Statement:

Notice of Availability of Annual Security Report – Centralia College’s Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call (360)623-8947.

EEO Statement:

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Title IX Statement:

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.

Salary Grade:



$52,402 annually

Posting Number:


Open Date:


Open Until Filled:





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Job No:
Posted: 11/10/2020
Application Due: 12/1/2020
Work Type: Full Time