Sr. Administrative Assistant

Job description

Job location: Miami, FL


Employment Type: Full-time
Posted data: 2020-11-09
Req: R100042858
Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The department of Medicine, division of Hematology and Oncology is actively seeking a full-time Sr. Administrative Assistant. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

  • Supports department and/or department leadership with daily clerical tasks.
  • Plans meetings and takes detailed minutes, as needed.
  • Answers phone calls, provides information to callers or connects callers to appropriate staff.
  • Schedules appointments and updates calendars.
  • Makes travel arrangements and reservations for department leadership and staff, as needed.
  • Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
  • Greets and provides general support to visitors. Develops and maintains department filing system.
  • Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions for patient’s protocol.
  • Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics
  • Composes correspondence or selects standardized formats.
  • Triaging Patient medical problems or inquiries to appropriate nursing or Physician
  • Schedules follow-up appointments as indicated by the physician adhering to Patient Appointments Policies and Procedures
  • Communicate with physicians and nurses concerning patient care.
  • Interact and support the Physician and the ARNP/RN to ensure smooth operation of the medical practice to include arranging treatments, scheduling all tests, appointments, procedures, and assisting with arranging consultations to other depts.
  • Communicate with physicians, nurses, clinical staff, and patients concerning patient care.
  • Help patients obtain copay assistant through different drug companies.
  • Schedules follow-up appointments as indicated by the physician adhering to Patient Appointments Policies and Procedures
  • Provide Administrative Clinical/ Clerical support to Cancer Center director
  • Ensures completed work products meet required timelines and standards of quality and quantity
  • May provide ancillary support to physicians, clinical activities, business services, student services, etc.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

  • High School Diploma or equivalent
  • Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

  • General knowledge of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports and correspondence
  • Ability to communicate effectively in both oral and written form
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Skill in completing assignments accurately and with attention to detail
  • Proficiency in computer software (i.e. Microsoft Office)

Any appropriate combination of relevant education, experience and/or certifications may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c104

 

 

 

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Job No:
Posted: 11/10/2020
Application Due: 2/8/2021
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