Director of Research Operations

Job description

Job Title: Director of Research Operations
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 8537

The Director of Research Operations is a key member of the center’s leadership team and will be responsible for directing and coordinating the research efforts of the center in applying novel Artificial Intelligence (AI) techniques to radiology and pathology imaging towards disease detection, diagnosis, predicting outcome and treatment response assessment. The director will work directly with the faculty director and synchronize research efforts of the research faculty and post-docs as well as graduate research. The director supports the needs of the research team, organizes resources and timelines for optimum workflow. He/she will be the direct liaison between the faculty director and external collaborators and will be in charge of monitoring project progress. The director will also be the point person for intellectual property applications, invention disclosures and institutional research collaboration agreements and also helping in writing and coordinating large, multi-PI grant proposals. The center, which has garnered over $50M in funding since inception in 2012 and is averaging one patent issuance every 4 to 5 weeks and has grown to encompass over 70 people, aggressively pursues grant funding, research collaboration, and intellectual property generation and intends to continue expanding into new disease sites and the research team in the coming years.


    Work with the leadership team to develop a 3 to 5 year research focused business plan for the center that incorporates the scientific research vision, strategic research plan, goals and objectives. Provide leadership and management of the center’s research strategy and large, complex portfolio of activities. In meetings with the faculty director, principal investigators, and research team, ascertain the needs and critical activities associated with research projects and associated research goals. Must be acutely aware of the center’s research projects and the research goals and have a technical understanding of the center’s work in more than 13 disease areas and disciplines including imaging, pathology, radiology and others. Provide oversight including coordination of protocol development, tracking, review activation and reporting. Review and revise standard operating procedures to ensure they are consistent; identify and address inconsistencies in policies and procedures; facilitate consistent reporting and documentation; maintain consistent data management. Provide education and training of research staff. Provide feedback to Senior Leadership regarding the performance of the research activities. (20%)Serve as a technical resource and advisor on research and regulatory issues. Anticipate the needs of the faculty director and provide strategic advice on research matters on a regular basis. Serve as the liaison between the faculty director and the research team. Define and manage research project goals, including establishment of milestones and deliverables and coordination of project developments for optimum workflow. Take a lead on identifying and developing the process to implement research resources and business intelligence tools (hardware and software). Will be responsible for assessing product and vendor, and coordinating implementation, training and development. Streamline operations and coordinate resources that incorporate the scientific vision, strategic goals and objectives. Ensure that the appropriately compliant structure is in place and functioning effectively. Perform analyses of operational systems to develop new or improved systems and operating procedures to achieve maximum effectiveness and efficiency of research resources. (15%)Take a lead role in organizing and supporting the research team’s grant application efforts and post-award management of research milestones. Assist in the development of multi-PI, multi-component, multi-site collaborative grant proposals. As an example of the scope of work, the center currently leads 10 R01/U01/U24/U54 grants in AI in oncology from the National Cancer Institute and National Institutes of Health. (15%)Serve as primary liaison and establish and maintain appropriate systems for managing intellectual property applications, invention disclosures and institutional research collaboration agreements. The center averages more than 30 patent applications per year and is responsible for roughly 10% of the patents issued to CWRU in 2017, 2018 and 2019. (10%)Develop mechanisms to effectively manage and track the center’s extensive research portfolio. Develop regular reports for university leadership, funding agencies, and fundraising efforts. (10%)Inform prioritization and synchronize research efforts of research faculty and post-doctoral research associates as well as graduate researchers to ensure available resources, successful outcomes and on-time completion. Work closely with the faculty director, manage potential compliance issues involving research, coordinating institutional leadership and external agencies as appropriate. (10%)Serve as primary liaison between the center and external collaborators at clinical, industry and pharmaceutical companies, as well as disease specific cooperative groups, which requires advanced technical understanding of the center’s work and related disciplines. Play a central role in facilitating the acquisition of physical pathology slides, radiographic scans and digitized image files from collaborating clinical centers, and lead efforts for de-identification and modality determination. (10%)Directly manage a team of research coordinators who are responsible for acquiring images and clinical data and maintaining project databases for the various research projects. CCIPD currently has two research coordinators, both of whom will report to the director. We anticipate that the number of research coordinators will grow. (8%)


    Regularly communicate the center’s research activities, publications and successes to the executive director and marketing team to support effective marketing and communications for the center. (2%)Perform other duties as assigned. (<1%)


Department: Continuous (daily) interaction with the faculty director, executive director, research faculty, research staff, grants management and administrative staff and other team members for the management of the center’s research portfolio.

University: Occasional to frequent interaction with other departments to facilitate center research needs.

External: Regular to frequent contact with local collaborators at University Hospitals, Cleveland Clinic, Louis Stokes Cleveland VA Medical Center and with a growing number of collaborating institutions, nationally and internationally, to manage research projects and goals.

Students: Occasional to frequent contact with undergraduate and graduate student researchers within the center.


Responsible for coordinating the efforts of research faculty, post-doctoral researchers, and graduate and undergraduate students in the center, which is currently more than 70 people. Directly supervise the efforts of a team of research coordinators.


Experience: 8 to 10 years of experience managing projects in a medical research-related field, preferably in an academic setting.

Education/Licensing: Master’s degree in biomedical engineering/medical sciences required; MD/PhD preferred. A successful candidate will have a technical understanding of medical imaging, radiology and pathology for cancer and disease treatment.


    Must have strong effective management skills; ability to lead, train, work with, and elicit cooperation from team members and staff. Ability to serve as a technical advisor on research operations.Excellent communication and interpersonal skills with the ability to interact with leadership, the research team and external collaborators across functions, levels and departments toward shared objectives. Ability to interact with colleagues, supervision, and customers face to face. Outstanding analytical and problem-solving abilities.Demonstrated ability working and leading a team in a healthcare related field is preferred.Strong organizational skills in planning, organizing, prioritizing and managing multiple, diverse projects.Resourceful team player with a positive attitude, global mindset and intercultural openness, intercultural awareness, and ability to cooperate and navigate in virtual settings.Highly collaborative, team-oriented, adaptable/flexible mindset. Ability to interact with colleagues, supervisors and customers face to face. Be a skilled coach as well as a supervisor with a strong employee development approach to management.Must be focused on quality and delivering excellent service.Ability to think strategically while balancing multiple projects and agendas.Ability to learn quickly, willing and able to apply and train others on new ideas, techniques, processes, policies, functions, etc. Must be highly motivated and a self-starter.Ability to work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff and to integrate resources on a timely and organized basis.Proficient in Microsoft Office suite, ability to learn new programs as necessary.Familiar with multi-PI grant applications and management of grant awards.Ability to meet consistent attendance. Familiarity with programming languages and algorithm development is preferred


The working conditions are typical of an office environment and computer rooms. There will be little to no exposure to hazards. The work requires negligible physical exertion, however, limited manual dexterity is required.

Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.





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Job No:
Posted: 11/8/2020
Application Due: 2/6/2021
Work Type: