Office Coordinator II

Job description

Job Title:

Office Coordinator II

Position Number:



Psychology & Sociology



Job Summary/Description:

Under minimum supervision, assists department chair in daily administrative functions, manages office operations for the department, supervises office staff, and performs related duties as assigned. Office management responsibilities include, but are not limited to, completing purchase requisitions, tracking budget expenses, building and imputing semester course schedules, maintaining student files, managing an undergraduate exit exam, overseeing student time sheets, organizing academic advising, assisting students and departmental faculty with administrative tasks.

Typical Duties/Job Duties:

Maintain accurate budget figures in all funding accounts and reconciles budgets as funds are encumbered. Prepare all purchases (requisitions, pro-card) including requests for W-9 and tax exempt forms for equipment and supplies. Assist department chair & faculty with daily administrative tasks. Enter, edit, and administer the course schedules in Banner. Enroll students for the exit exam and email students exit exam testing dates. Administer graduate assistant time card submissions. Route documents, answer telephone and email requests for information.

Knowledge, Skills and Abilities:

Knowledge of secretarial, clerical, and general office procedures and practices including managing files/records, computer equipment and software (MS Word, Excel, Outlook, Banner, Cognos, etc.).
Ability to:
•balance accounts;
•organize & complete tasks accurately and in a timely manner;
•Manage computerized files and records;
•work with minimum supervision;
•communicate well verbally & and in writing;
•work in person at ASU.

Minimum Qualifications:

Bachelor’s degree in any field plus previous work experience; or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

EEO Statement:

Angelo State University is an equal opportunity employer and is committed to promoting and ensuring equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at [email protected].

Posting Number:


Open Date:


Desired Start Date:


Open Until Filled:





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Job No:
Posted: 11/8/2020
Application Due: 11/30/2020
Work Type: Full Time