Job Number 2010036
Coordinator, Adult Education Business -Grant Funded

Closing Date: 11/20/2020
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Position InformationLocationHighland Business Center
Note: Position is remote until further notice.Hours40 hours; some eveningsSalaryCoordinator 3/120 ($40,494.00 - $57,849.00)FLSA StatusExemptReports ToExecutive Director, Adult EducationCriminal Background CheckPre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.College Profile

Austin Community College (ACC) is a public two-year institution that serves a diverse population of approximately 41,000 credit students each fall and spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriately applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Reflects the diversity of our community.
• Values intellectual curiosity and innovative teaching.
• Is attracted by the college mission to promote equitable access to educational opportunities.
• Cares about student success and collaborates on strategies to facilitate success for underrepresented populations.
• Welcomes difference and models respectful interaction with others.

Engages with the community both within and outside of ACC.Our Mission

The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area.

For more information, see http://www.austincc.edu/about-acc/mission-statement.Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and underrepresented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open-access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. The College values and is committed to equity, diversity, and inclusion throughout the College community. General Statement of Job

To expedite and support processes related to ACC business services for Adult Education (AE) by monitoring and facilitating the orderly flow of information including critical financial information and time-sensitive documents to internal and external stakeholders.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Acts as a point of contact for programs and initiatives to facilitate the flow of AE financials to and from internal and external partners.

Works with AE Executive Director to plan and optimize budgets for the coming year, including payroll. Creates and develops personnel authorizations (PAs) for hourly employees and position management forms for staffing table employees.

Compiles, reviews, and analyzes AE financial data including reconciliations, payroll, Texas Workforce Commission (TWC) budget information, TWC Cash Draw Expenditure Reporting System (CDER), and subrecipient allocations.

Monitors and projects AE spend rates including spend rates for subrecipients. Performs regular budget reviews to ensure spending is on track and communicates with subrecipient financial contacts monthly on spend rate status. Works with AE Executive Director to adjust subreceipient allocations and amend Memoradums Of Understanding (MOUs) as needed.

Creates, monitors, and maintains AE asset inventory. Coordinates with internal and external partners. Maintains documentation for grant records according to TWC rules.

Monitors both AE internal financials and subrecipient financials and accounting records using onsite visits and desk reviews in compliance with TWC rules.

Tracks and verifies ACC account reconciliations to ensure the College is accurately compensated in a timely manner through CDER and communicates any issues to AE Executive Director, ACC Business Services, and TWC for resolution.

Coordinates all aspects of AE purchasing following ACC and TWC rules. Maintains documentation as required by TWC and ACC.

Helps to identify, mitigate, resolve, or escalate potential or actual operational issues with internal and external partners.

Gathers data and communicates successes, challenges, trends, and lessons learned to the leadership team.

Creates, locates, updates, generates, and distributes routine and ad hoc reports, correspondence, presentations, and documentation as requested.

Develops and reviews MOUs for financial and non-financial partnerships and ensures all MOUs are up to date and current.

Manages the collection, flow, distribution, processing, and archiving of documentation according to TWC and ACC rules.

Identifies process improvements, including recommending new procedures or best practices to improve efficiency, accuracy, and timeliness of deliverables, while maintaining or enhancing appropriate controls.

Assists with other initiatives, projects, and special projects as assigned.

Reviews invoices for accuracy and requests revisions, or obtains the approval(s) required to complete the payment process.

Monitors the status of audit deliverables with the designated stakeholders, uploading the files to a secure portal, and providing periodic updates to the leadership team.

For external and internal financial monitoring visits, serves as resource and contact for ACC Business Services and TWC for financial monitoring.

KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Familiarity with Austin Community College's Strategic Plan. Retention schedules and records management procedures.
Accounting and purchasing procedures. Data collection, verification, and compilation methods. Project and program planning and coordination. Customer service principles and practices.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Maintaining an established work schedule. Interacting with diverse stakeholders using effective interpersonal and verbal communication skills. Maintaining confidentiality of work-related information and materials. Analytical, planning, organizational, and time management skills. Ability to influence and make decisions by applying independent judgment and critical thinking. Ability to work independently or as part of a team in a fast-paced environment with changing deadlines and unpredictable schedules.Technology Skills

Use a variety of spreadsheet, word processing, database, and presentation software. Use automated financial and enterprise content management systems.Required Work Experience

Two years related work experience.

Preferred Work Experience

Three years related work experience in administrative, accounting or operational roles.Required Education

Bachelor's degree.

Preferred Education

Bachelor's degree or higher in business or related field.Special RequirementsLicenses/Certifications; Other

Valid Texas Driver's License and reliable transportation needed for local Austin area travel.Other Preferred Qualifications

Certified Public Accountant (CPA) license.Physical Requirements

Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling. Occasional lifting of objects up to 20 pounds.Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

HR Use Only

Updated 10-29-2020

ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.

ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law.

DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.