Grant Program Assistant

Job description

Hudson County Community College

Position Vacancy Notice

Grant Program Assistant

(Posting date: 11/03/2020)

College Overview

Hudson County Community College (HCCC) is an award-winning, comprehensive urban college serving one of the most historic and ethnically diverse areas of the United States. HCCC has three campuses located just minutes from Manhattan: the Journal Square campus in Jersey City and North Hudson Campus in Union City are adjacent to vital transportation hubs; the Secaucus campus has abundant parking.

Fully accredited by the Middle States Commission on Higher Education, HCCC serves more than 18,000 credit and non-credit students annually. The College offers more than 60 degree and certificate programs, including award-winning English as a Second Language, STEM (Science, Technology, Engineering and Mathematics), Culinary Arts/Hospitality Management, Nursing and Health Sciences, and Fine and Performing Arts. The HCCC Culinary/Hospitality Management program was ranked number six in the U.S. by Best Choice Schools. Over 94% of HCCC Nursing program graduates passed the NCLEX first time out, placing the program’s graduates in the top tier of two- and four-year nursing programs nationwide. In 2017, the Equality of Opportunity Project ranked HCCC in the top 5% of 2,200 U.S. higher education institutions for social mobility. In 2019, the College joined Achieving the Dream as part of its expanding efforts towards continuous improvement in ensuring student success.

HCCC has partnerships with every major four-year college and university in the greater New Jersey-New York area and beyond, accommodating seamless transfer of credits for further undergraduate and graduate education.

The College has been recognized with numerous national and state awards for excellence in student success programming, diversity, and equity, educational innovativeness, facilities design, and communications from the Association of Community College Trustees, American Association of Community Colleges, Association of College and Research Libraries, National College Learning Association, National Council of Teachers of English, College Advertising Awards, New Jersey Business & Industry Association, and others.

Hudson County Community College is proud of its culture of care and invites applications from those wishing to join a community dedicated to promoting student success in all its forms.

Department/Division Introduction

The Division of Continuing Education and Workforce Development is an exciting and entrepreneurial office within the College, which offers a wide variety of non-credit classes, training courses, seminars, webinars, and pathways to a degree program for community members and businesses. These offerings are focused on revitalizing careers, upgrading skills and credentials, growing businesses, and pursuing pastimes and passions. Additionally, the HCCC Center for Business & Industry (CBI) is the area leader in developing and delivering educational classes and programs for Hudson County’s businesses, organizations, and individuals. Join a winning team focused on serving the educational training needs of the Hudson County community.

Position Summary/Job Description

Reporting to the Grant Project Director, the Grant Program Assistant’s essential function is to perform routine to complex clerical and technical accounting grants management functions including overseeing financial administration such as accounting procedures to track expenditures, maintain adequate internal control systems, assist with financial audits, perform budget analysis, and adhere to grant funding procedures to efficiently record, summarize and report the result of financial activities. This is a full-time grant-funded position.

  • Assist the Project Director and other program staff whenever necessary to ensure protocols and procedures are adhered to and strictly followed.
  • Correlate purchases and acquisitions to the strategies and goals outlined in the grant.
  • Keep accurate records and inventory related to the project.
  • Maintain all information necessary for auditing purposes.
  • Interact with the grants management department and ensuring grantee materials are filed appropriately.
  • Perform other duties as assigned.

Required/Minimum Qualifications

  • An associate degree: required in any industry/field. Bachelor’s degree preferred.
  • 3 Years of Experience: working in a multicultural, urban educational environment and knowledge of institutional purchasing procedures and record-keeping protocols.
  • Bi-lingual preferred: Spanish / Arabic languages are a priority for the community.
  • Technology Skills: The department relies on technology to scale its efforts. We need individuals skilled in database management, spreadsheets, video conferencing, email management, word processing, and electronic presentations. 
  • Engagement Skills: This concept is robust and inclusive – engaging internal and external constituent for the first time, customer service skills, and marketing skills. Attention to detail and ability to write well impacts engagement. Projects a professional, positive self-image in appearance, confidentiality, courtesy, conduct, fairness, and personal integrity at all times.
  • Flexibility: HCCC strives to be agile and flex to the evolving needs of alumni, the local community, and changes in the labor market. We want you if you can thrive in environments that change.
  • Strategic Thinking: We are a culture of continuous improvement. Your thoughtful attention to program challenges, the contribution of ideas, having a vision, and setting goals are significant to the college’s growth.
  • Excellent organizational, leadership, and interpersonal skills.

Closing Date of Applications

Posted until the position is filled

Review of applications to begin



For full consideration please send a resume, cover letter, salary expectations, and a list of three professional references to Madeline Carchia, Email: [email protected], Phone Number: (201)360-5327.



As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans, and minorities are encouraged to apply.




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 11/5/2020
Application Due: 12/24/2020
Work Type: