Transcript Specialist IV

Job description

Job no: 493615
Position Type: Full-Time
Location: Elgin, IL
Experience Level: Mid-Level
Categories: Academic Support
Role: Transcript Specialist IV

Advertised: November 4, 2020 Central Standard Time
Applications close:

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

Monday through Thursday 8am-7pm & Friday 8am-4pm.

Rate of Pay:

$41,662

FLSA Status:

Non-Exempt

Grant Funded:

No

Job Summary:

An employee in this position classification performs work of moderate difficulty, and analyzes domestic and international transcripts to determine whether or not courses satisfy prerequisites or apply to degrees and certificates offered by Elgin Community College. Work is defined by the ability to use all resources, including collaboration with faculty coordinators, to determine transferability of courses. General supervision is received by the assigned manager.

Required Knowledge, Skills & Abilities:

  1. Bachelor's degree (BA/BS) from four-year College or university; or equivalent combination of training and experience.
  2. Working skill in analyzing complex data to form independent decisions.
  3. Working skill in independently organizing work to meet established deadlines while maintaining attention to detail and accuracy, at times in pressure situations in a fast paced, dynamic work environment.
  4. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds.
  5. Working skill in developing and maintaining positive and professional relationships with internal and external customers.
  6. Working skill in written and verbal communication.
  7. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
  8. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Desired Knowledge, Skills & Abilities:

Essential Duties:

  1. Using all available resources, evaluate transcripts for students who transfer into ECC with previous post-secondary work.
  2. Creation of standard course equivalencies in student database.
  3. Research, analyze and resolve student issues as related to records.
  4. Collaborate with faculty coordinators to determine course equivalencies. Work with academic advisors and recruitment coordinators regarding admission/degree requirements and accreditation issues.
  5. Assess and enter information into student data system.
  6. Evaluate international high school/secondary transcripts to determine U.S. equivalency.
  7. Order, process and deliver transcripts using all methods.
  8. Evaluate student records for conferral of degrees and certificates.
  9. Assist with all aspects of graduation ceremonies.
  10. Respond to all inquiries to personal and departmental phone, email and any other source as a member of the records team.
  11. Maintains required training, licensure and/or certification.
  12. Maintains confidentiality of privileged information and adheres to applicable privacy laws.
  13. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
  14. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
  15. Adheres to department guidelines for attendance and punctuality.

Other Duties:

  1. Perform other job-related duties as assigned which pertain to the job description.
  2. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 11/04/2020. Elgin Community College Support Staff Association(SSECCA) members that apply by 11/12/2020 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

 

 

 

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Job No:
Posted: 11/5/2020
Application Due: 12/5/2020
Work Type: Full Time
Salary: